At a Glance
- Tasks: Manage finance and admin for a key facilities management contract.
- Company: Join a leading organisation in facilities management with a focus on excellence.
- Benefits: Enjoy 33 days leave, private pension, and health perks.
- Other info: Great career growth opportunities and supportive team culture.
- Why this job: Make a real impact in a dynamic environment while developing your skills.
- Qualifications: Experience in finance and administration, preferably in facilities management.
The predicted salary is between 40000 - 50000 € per year.
The post holder is required to provide focused administrative and financial reporting support to the Newcastle BSF PFI contract. Managing a Facilities Administrator, the postholder will be responsible for coordinating all administration activities associated with service delivery on behalf of the client. This role is key to the effective delivery of our facilities management service and will contribute to the ongoing review and development of our processes, procedures and best practice objectives.
Responsibilities
- Manage the day‑to‑day running of the office and support the operational team to ensure a smooth and efficient service is delivered.
- Ensure accurate and timely financial information is presented to the contract manager and accounts department by managing purchasing, accruals and assisting in monthly financial analysis.
- Handle financial administration including purchasing, invoicing, payroll processing and monthly payroll administration.
- Complete population and analysis of monthly variance analysis.
- Prepare the monthly performance report issued to the Client.
- Process client payments and monitor debtor days on outstanding balances for RFM.
- Provide contract‑specific health and safety related recording, reporting and administration support to the Management teams.
- Support the management team with the administrative and financial requirements for projects and minor works.
- Support the Hard Services Manager to ensure the Helpdesk is covered at all times and provide cover for the Helpdesk Coordinator as required.
- Assist in the sourcing of new suppliers for specialist goods/services.
- Liaise directly with subcontractors to ensure adequate service records are received and made available to the Client.
- Maintain courteous and pleasant communication with residents, staff and visitors at the project facilities.
- Maintain up‑to‑date awareness of RFM's policies, procedures and objectives related to successful delivery of facilities services.
- Carry out any other duties assigned by the Contract Manager in connection with RFM's operational requirements and contract deliverables.
Qualifications
- Experience in a similar position with an FM organisation – PFI experience preferred.
- Experience managing a CAFM system, preferably Concept Evolution.
- Financial management experience and excellent understanding of Excel.
- Administration skills – training in the relevant corporate procedures will be provided.
- Good knowledge of HR functions and systems.
- Experience in subcontractor management.
- Excellent communication skills, both verbal and written.
- Ability to work on own initiative with a methodical approach.
Benefits
- 33 days annual leave (pro rata for part‑time positions)
- Private pension
- Life assurance
- Cycle to Work scheme
- Rewards platform for discounts with retailers, supermarkets, restaurants and more
- Annual flu vaccine
- Free Health & Wellbeing advice
Finance and Administration Manager in Newcastle upon Tyne employer: Robertson Group.
As a Finance and Administration Manager at our Newcastle location, you will thrive in a supportive work culture that prioritises employee well-being and professional growth. With generous benefits such as 33 days of annual leave, a private pension, and access to health and wellbeing advice, we are committed to fostering a rewarding environment where your contributions directly impact the success of our facilities management services. Join us to be part of a dynamic team that values innovation and excellence in service delivery.
StudySmarter Expert Advice🤫
We think this is how you could land Finance and Administration Manager in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and administration field. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their facilities management approach and be ready to discuss how your experience aligns with their needs. We want you to shine!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to financial management and administration. We recommend doing mock interviews with friends or family to build confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Finance and Administration Manager in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Finance and Administration Manager role. Highlight your relevant experience in financial management and administration, especially if you've worked in a facilities management setting before. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing financial reporting and administration tasks, and show us your enthusiasm for contributing to our team.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Whether it's through your CV or cover letter, let us know how you maintain courteous and pleasant communication with clients and colleagues.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company and what we stand for!
How to prepare for a job interview at Robertson Group.
✨Know Your Numbers
As a Finance and Administration Manager, you'll need to demonstrate your financial acumen. Brush up on key financial concepts and be ready to discuss your experience with budgeting, invoicing, and financial reporting. Prepare examples of how you've managed financial processes in previous roles.
✨Showcase Your Leadership Skills
Since you'll be managing a Facilities Administrator, it's crucial to highlight your leadership experience. Think of specific instances where you've successfully led a team or improved processes. Be prepared to discuss your management style and how you motivate others.
✨Familiarise Yourself with CAFM Systems
If you have experience with CAFM systems like Concept Evolution, make sure to mention it. If not, do some research on how these systems work and their importance in facilities management. Showing that you're proactive about learning can set you apart from other candidates.
✨Communicate Clearly and Courteously
Excellent communication is key in this role. Practice articulating your thoughts clearly and confidently. During the interview, remember to maintain a friendly and professional tone, as you'll need to interact with various stakeholders, including subcontractors and clients.
