Business Support Coordinator - Small Works in Elgin

Some see chaos. We see the start of something big.

At Robertson, we see challenges, opportunities, and solutions our way. We’re bold enough to ask questions, brave enough to look at things differently, and confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services business. As a Business Support Coordinator, you’ll be part of a team that’s doing incredible things - for ourselves, for the built environment around us, and for a truly sustainable future.

Your new role

To provide effective administrative and coordination support to the Operations Manager and Small Works Manager, helping ensure small works projects are organised, documented, and progressed efficiently from initial enquiry through to completion.

• Provide administrative support to the Operations Manager and Small Works Manager.
• Set up and maintain project records, trackers, and documentation.
• Diary management and liaison with senior management.
• Log enquiries, support quotation preparation, and assist with job mobilisation.
• Raise purchase orders and maintain supplier and subcontractor records.
• Coordinate client, supplier, and site communications.
• Maintain staffing records, including training, holidays, and resource allocation.
• Support health, safety, and compliance administration, including plant and tool certification records.
• Collect timesheets, support invoicing processes, and maintain cost records.
• Assist with project completion, close-out documentation, and outstanding actions.

About you

• Strong administration and organisational skills.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Excellent communication and customer service skills.
• Ability to manage multiple tasks and priorities.
• High attention to detail and ability to work independently.
• Previous experience in an administrative or project support role.
• Experience within a construction, maintenance, process, or small works environment.
• Knowledge and experience with ACC document control platform or equivalent.

Who we’re looking for:

People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be an excellent communicator with a strong balanced leadership skillset. Acting as a role model, you will be an exemplar of behaviour. You will have strong analytical and IT skills. You will be confident in your decisions, calm, and quick to adjust to unexpected challenges; and help us make progress towards the best, most sustainable future, for ourselves and our communities.

What's in it for me

Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment of growth, innovation, and high performance.

• We listen: Listening enables us to work positively and collaboratively, and gives customers, partners, and colleagues the assurance that their voices are always heard.
• We are professional: Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.
• We take responsibility: Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
• We are determined to succeed: Every challenge is an opportunity. We work collaboratively and focus on safety, productivity, and quality to find solutions we can be proud of and that provide a positive, lasting benefit.
• We are one team: We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted.

For more information on our principles and culture, please visit: Robertson Culture

Benefits of working with Robertson:

• 33 days annual leave (pro-rata for part-time or FTC positions, increases with length of service)
• Salary Sacrifice Pension Scheme
• Life Assurance
• Cycle to Work Scheme
• Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
• Annual Flu Vaccine
• Access to E-Learning
• Health & Wellbeing Support
• Life Management & Financial Support

Diversity & Inclusion:

When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations, and more - so whoever you are, we hope you’ll see things our way, too.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.