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- Tasks: Support the COO with admin tasks, diary management, and travel arrangements.
- Company: Join a discreet Private Family Office in Chelsea, offering a unique work environment.
- Benefits: Enjoy a competitive salary and gain invaluable experience in a prestigious setting.
- Why this job: Perfect for aspiring PAs wanting to thrive in a dynamic, detail-oriented role.
- Qualifications: 1-2 years of PA/Admin experience; strong communication and organisational skills required.
- Other info: This is an in-person role, 5 days a week, ideal for hands-on learning.
The predicted salary is between 30000 - 35000 £ per year.
ENTRY LEVEL PA / ADMINISTRATOR FOR PRIVATE FAMILY OFFICE
Location: Chelsea – in person 5 days / week
Salary: £30,000 – £35,000
This is an ideal position for an aspiring PA who is interested in gaining experience within the fascinating world of a Private Family Office. Reporting to the Chief of Staff and the COO of this very discreet family\’s office, we are looking for an entry-level PA. You will ideally have 1-2 years of experience in a PA / Admin position and be eager to develop your skills in a fast-paced, detail-driven environment. We seek someone with very high accuracy, the ability to react quickly to changing priorities, and effective communication skills with all team members. An assertive approach is necessary, along with flexibility to handle various tasks. This position is based 5 days a week in the Family Office in Chelsea. Main responsibilities include:
- General day-to-day administrative tasks
- Inbox management for the COO and CoS
- Diary management for the COO and CoS
- Assisting with complex travel arrangements
- Liaising with household staff to ensure instructions are followed
- Confirming reservations and appointments
- Researching gift and household purchases
- Running errands
- Excellent spoken and written English, with high accuracy and grammar skills
A full job description will be provided upon application.
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PA / Admin Family Office employer: Roberta Grade Recruitment
Contact Detail:
Roberta Grade Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Admin Family Office
✨Tip Number 1
Familiarise yourself with the specific duties of a PA in a Family Office setting. Understanding the nuances of diary management, travel arrangements, and liaising with household staff will give you an edge during interviews.
✨Tip Number 2
Network with professionals already working in Family Offices or similar environments. Attend industry events or join relevant online groups to gain insights and potentially get referrals that could help you land the job.
✨Tip Number 3
Demonstrate your organisational skills by preparing for the interview with a mock diary management task. Show how you would prioritise tasks and manage time effectively, as this is crucial for the role.
✨Tip Number 4
Research the family office sector and be prepared to discuss current trends or challenges in your interview. This shows your genuine interest in the field and can set you apart from other candidates.
We think you need these skills to ace PA / Admin Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights any relevant experience in PA or administrative roles. Emphasise skills such as diary management, inbox handling, and communication abilities that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the family office environment. Mention specific examples of how your previous experiences have prepared you for this position, particularly in fast-paced settings.
Highlight Attention to Detail: Since the role requires high accuracy, include examples in your application that demonstrate your attention to detail. This could be through past projects or tasks where precision was crucial.
Show Flexibility and Adaptability: In your application, mention instances where you've successfully adapted to changing priorities or handled multiple tasks simultaneously. This will show that you can thrive in a dynamic environment like a Private Family Office.
How to prepare for a job interview at Roberta Grade Recruitment
✨Showcase Your Organisational Skills
As a PA, organisation is key. Be prepared to discuss your previous experiences managing diaries or handling multiple tasks simultaneously. Use specific examples to demonstrate how you prioritised tasks and maintained accuracy under pressure.
✨Demonstrate Flexibility and Adaptability
The role requires someone who can react quickly to changing priorities. During the interview, share instances where you successfully adapted to unexpected changes in your workload or responsibilities, highlighting your ability to stay calm and effective.
✨Communicate Clearly and Confidently
Effective communication is crucial in this position. Practice articulating your thoughts clearly and confidently. You might be asked to explain complex ideas or tasks, so ensure you can convey information succinctly and accurately.
✨Research the Family Office
Before the interview, take some time to research the family office and its values. Understanding their background and operations will not only help you tailor your responses but also show your genuine interest in the role and the organisation.
