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- Tasks: Support visual merchandising by coordinating logistics and procurement for global projects.
- Company: Join a prestigious luxury brand known for quality craftsmanship and exceptional customer experiences.
- Benefits: Enjoy flexible working arrangements, professional growth opportunities, and access to industry-leading resources.
- Other info: This is a 12-month contract role with potential for extension, based in London.
- Why this job: Make a tangible impact on store experiences while collaborating with diverse teams in a supportive culture.
- Qualifications: Relevant degree or experience in retail or visual merchandising; strong organisational and project management skills required.
The predicted salary is between 30000 - 42000 £ per year.
Join to apply for the Visual Merchandising Operations Assistant role at Robert Walters
Join to apply for the Visual Merchandising Operations Assistant role at Robert Walters
Direct message the job poster from Robert Walters
Direct Recruiter – RWO Global Sourcing (EMEA)
VISUAL MERCHANDISE EXECUTIVE
Salary: Competitive and based on experience
Location: London
Contract: 12 month FTC
Hybrid role: 3 days in the office, 2 from home
Keywords: visual merchandising, project management, global coordination, logistics, procurement, store design, administration, budget tracking, supplier management, team collaboration, SAP, distribution
A prestigious luxury brand is seeking a Visual Merchandise Executive to join their London headquarters on a 12-month temporary contract, with the potential for extension. This is an exceptional opportunity to play a pivotal role in supporting the Visual Experience and Store Design & Planning teams, ensuring seamless delivery of materials from global suppliers to local markets. You will thrive in a collaborative environment, working closely with cross-functional teams including Logistics, Finance, Legal, Product Development, Brand, and Merchandising. The organisation offers a supportive culture that values flexibility, professional growth, and the chance to contribute to high-profile projects within the luxury retail sector. If you are passionate about visual merchandising and eager to make a tangible impact on store experiences worldwide, this role provides the perfect platform for your skills and ambitions.
What you\’ll do:
- Coordinate procurement, purchasing, and logistics activities for Visual Experience and Store Design & Planning materials from headquarters and external global suppliers to local markets.
- Set up new suppliers on internal systems, maintain compliance documentation, and manage supplier databases to ensure all partners meet company standards.
- Draft accurate order forms for new projects, liaise with legal teams for contract compliance, and issue final documentation for signing while maintaining meticulous records.
- Assist with supplier negotiations and tender processes by following established procurement procedures and ensuring all documentation aligns with company policies.
- Raise and track purchase orders, PIMS entries, and invoices in accordance with internal systems while supporting budget forecasting and planning alongside department heads.
- Monitor budget tracking and reporting processes by delivering regular cash flow forecasts in close collaboration with the finance team.
- Coordinate timely deliveries of samples, seasonal visual merchandising materials, packaging, and store design elements for new stores or renovations across global locations.
- Ensure smooth customs clearance by providing correct documentation tailored to individual country requirements while troubleshooting logistics issues as they arise.
- Maintain up-to-date communication with global teams regarding production timelines, delivery progress, customs fees, and process improvements to enhance efficiency.
- Support team administration by organising meetings, preparing presentation documents, managing sample libraries, documenting sustainability credentials of materials, and refining operational processes.
What you bring:
- Relevant university degree or professional qualification or demonstrable experience in a similar global coordination or administrative role within retail or visual merchandising environments.
- Excellent organisational skills with proven ability to manage multiple priorities efficiently under tight deadlines while maintaining attention to detail.
- Strong project management capabilities including experience creating prioritisation frameworks for activities across departments.
- Experience in budget maintenance and tracking; familiarity with SAP systems is highly desirable for processing purchase orders and invoices.
- Knowledge of international shipping procedures and customs requirements; previous exposure to print production or packaging material specification is advantageous.
- Understanding of store design materials and processes would be beneficial but not essential for success in this position.
- Advanced proficiency in Microsoft Office applications and SAP
- Exceptional time-management skills combined with a proactive approachsa
- Demonstrated intercultural sensitivity along with strong interpersonal communication skills when collaborating across diverse teams globally.
- Motivation driven by curiosity about what\’s possible within visual merchandising; enthusiasm for promoting positivity within team settings.
What sets this company apart:
This organisation stands at the forefront of luxury retail innovation-renowned worldwide for its commitment to quality craftsmanship and exceptional customer experiences. Employees benefit from being part of an inclusive workplace where collaboration is encouraged at every level; knowledge sharing is embedded into daily routines so everyone has opportunities to learn from one another. Flexible working arrangements allow you to balance personal commitments while contributing meaningfully to ambitious projects that shape the future of retail environments globally. The company invests heavily in training opportunities so you can continue developing your expertise over time-whether it\’s deepening your understanding of sustainable materials or mastering new digital tools relevant to visual merchandising. With access to industry-leading resources plus support from experienced colleagues across disciplines like logistics finance legal product development branding-you\’ll find yourself empowered not only professionally but personally as well. Join a team where your contributions are valued your ideas welcomed-and your career aspirations supported every step along the way.
If you are ready to take your passion for visual merchandising to an exciting new level within an internationally respected luxury brand this is your moment-apply now!
We are committed to creating an inclusive recruitment experience.If you have a disability or long-term health condition and require adjustments to the recruitment process, our Adjustment Concierge Service is here to support you. Please reach out to us at adjustments@robertwalters.com to discuss further.
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Retail Luxury Goods and Jewelry
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Visual Merchandising Operations Assistant employer: Robert Walters
Contact Detail:
Robert Walters Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Visual Merchandising Operations Assistant
✨Tip Number 1
Familiarise yourself with the luxury retail sector and the specific brand values of the company you're applying to. Understanding their commitment to quality craftsmanship and customer experience will help you align your passion for visual merchandising with their mission.
✨Tip Number 2
Network with professionals in the visual merchandising field, especially those who have experience in luxury brands. Engaging with them on platforms like LinkedIn can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Brush up on your project management skills, particularly in relation to procurement and logistics. Being able to demonstrate your ability to manage multiple priorities efficiently will set you apart from other candidates.
✨Tip Number 4
Showcase your knowledge of SAP systems and budget tracking in conversations or interviews. Highlighting your familiarity with these tools will reassure the hiring team of your capability to handle the operational aspects of the role.
We think you need these skills to ace Visual Merchandising Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in visual merchandising, project management, and logistics. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for visual merchandising and your understanding of the luxury retail sector. Mention specific projects or experiences that align with the responsibilities outlined in the job description.
Highlight Relevant Skills: Emphasise your organisational skills, attention to detail, and project management capabilities. If you have experience with SAP or budget tracking, make sure to include this as it is highly desirable for the role.
Showcase Team Collaboration: Provide examples of how you've successfully collaborated with cross-functional teams in previous roles. This will demonstrate your ability to thrive in a collaborative environment, which is crucial for this position.
How to prepare for a job interview at Robert Walters
✨Showcase Your Organisational Skills
As a Visual Merchandising Operations Assistant, you'll need to manage multiple priorities efficiently. Be prepared to discuss specific examples from your past experiences where you successfully juggled various tasks under tight deadlines.
✨Demonstrate Project Management Experience
Highlight any project management capabilities you possess. Discuss how you've created prioritisation frameworks or coordinated activities across departments in previous roles, as this will resonate well with the interviewers.
✨Familiarise Yourself with SAP and Budget Tracking
Since familiarity with SAP systems is highly desirable, brush up on your knowledge of how to process purchase orders and invoices. Be ready to explain your experience with budget maintenance and tracking during the interview.
✨Emphasise Your Intercultural Sensitivity
Given the global nature of the role, it's important to demonstrate your ability to collaborate with diverse teams. Share examples of how you've effectively communicated and worked with individuals from different cultural backgrounds.