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We’re looking for an exceptional Executive Assistant to join our client’s team in Reading, to play a pivotal role in supporting the MD as his first EA in a growing Technology business. This is a high-profile position at the very heart of the business, where your organisational expertise, discretion, and proactive approach will ensure leadership can focus on strategic priorities.
From managing complex diaries and travel logistics to coordinating high-level meetings and stakeholder events, you’ll act as a trusted partner to the Executive team.
What you’ll do
As Executive Assistant, you’ll provide seamless, dependable support to the MD, ensuring operations run smoothly day to day. Responsibilities will include:
- Managing diaries, emails, and communications with discretion and accuracy
- Preparing meeting materials, taking minutes, and following up on actions
- Organising national and international travel, including detailed itineraries
- Coordinating stakeholder visits and key corporate events
- Handling confidential correspondence and sensitive information
- Building strong relationships across the organisation and with external partners
- Processing expenses and invoices with meticulous attention to detail
- Anticipating needs and providing proactive solutions before challenges arise
What you’ll bring
We’re looking for someone with proven experience supporting senior leaders or board-level executives in a fast-paced environment. You will bring:
- A track record of delivering confidential, high-level administrative support
- Exceptional diary, travel, and event management skills
- Strong communication and interpersonal skills, with the ability to build trust at all levels
- Absolute discretion when handling sensitive information
- Outstanding organisational and time-management abilities
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HR systems
- A collaborative, adaptable, and solutions-focused approach
- High attention to detail and a calm, professional presence under pressure
Apply
If you’re excited by the opportunity to make a real impact as an Executive Assistant, we’d love to hear from you. Apply today or alternatively email dawn.may@robertwalters.com.
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates.
About the job
- Contract Type: Permanent
- Specialism: Business Support
- Focus: Personal & Executive Assistant
- Industry: Admin and Secretarial
- Workplace Type: Hybrid
- Experience Level: Mid Management
- Location: Reading
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Contact Detail:
Robert Walters UK Recruiting Team
How to prepare for a job interview at Robert Walters UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing diaries, travel logistics, and preparing meeting materials. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Discretion
Since this role involves handling sensitive information, be prepared to discuss examples from your past where you've maintained confidentiality. Highlight your ability to manage communications with discretion and accuracy, as this is crucial for building trust with the MD.
✨Demonstrate Proactive Problem-Solving
Think of instances where you've anticipated needs or solved problems before they escalated. Share these stories during the interview to illustrate your proactive approach, which is essential in a fast-paced environment like theirs.
✨Master the Tech Tools
Brush up on your Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools effectively in previous roles. Showing proficiency will reassure them that you can hit the ground running.
