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- Tasks: Support the CEO and CFO with diary management, meeting coordination, and travel arrangements.
- Company: A renowned property firm in a fast-paced, collaborative environment.
- Benefits: Gain invaluable experience and develop your skills in a high-level executive support role.
- Why this job: Be at the heart of decision-making and make a real impact in a prestigious company.
- Qualifications: Experience supporting C-suite executives and strong Microsoft Office skills required.
- Other info: Join a dynamic team with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
A large, well-known property firm is seeking an experienced Executive Assistant to support the CEO and CFO at their London head office. This is an excellent opportunity to provide high-level support within a fast-paced and collaborative environment. The role will involve complex diary management, coordinating meetings, preparing board and executive materials, managing travel arrangements, and acting as a key point of contact for senior stakeholders. You will also support wider Executive Committee activity where required and ensure the smooth day-to-day running of the executives' schedules.
What you’ll do:
- Provide high-level support to the CEO and CFO, including complex diary management, meeting coordination and inbox support.
- Organise Executive Committee and Board meetings, including preparing agendas, compiling board packs and tracking actions.
- Coordinate travel arrangements, site visits and high-profile tours for executives, investors and board members.
- Assist with Half Year and Year End processes, including preparing presentations, proofreading documents and coordinating information from internal teams.
- Support investor relations activity alongside Strategy and Corporate Communications teams.
- Liaise with Legal and Company Secretariat teams to ensure compliance with corporate governance timelines.
- Screen calls, emails and visitors while acting as a key point of contact for senior stakeholders.
- Prepare presentations, reports and documents while maintaining organised digital filing systems.
- Assist with the coordination of internal events, office socials and corporate communications activities.
- Provide cover across the EA/PA team during annual leave to ensure continuous executive support.
What you bring:
- Proven experience supporting C-suite executives, ideally CEO and/or CFO level.
- Strong Microsoft Office skills including Word, Excel and PowerPoint.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Exceptional written and verbal communication skills.
- High level of discretion when handling confidential information.
- Ability to build strong relationships with senior stakeholders internally and externally.
- Experience working in fast-paced, corporate environments.
- Strong attention to detail with a proactive and solution-focused approach.
- Experience coordinating projects, presentations or events is advantageous.
- Familiarity with SharePoint or similar document management systems is beneficial.
If this sounds like you apply today!
EA to the CEO and CFO employer: Robert Walters UK
Contact Detail:
Robert Walters UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to the CEO and CFO
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its executives, especially the CEO and CFO. Knowing their backgrounds and recent news will help you stand out and show you're genuinely interested.
✨Tip Number 3
Showcase your skills! Bring examples of your previous work, especially around diary management and event coordination. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace EA to the CEO and CFO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your experience supporting C-suite executives. Use keywords from the job description, like 'diary management' and 'meeting coordination', to show we’re on the same page.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share specific examples of how you've managed complex schedules or coordinated high-profile meetings. Let us see your personality and passion for the role!
Showcase Your Skills: Don’t forget to highlight your Microsoft Office skills and any experience with document management systems like SharePoint. We want to know you can hit the ground running in our fast-paced environment.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Robert Walters UK
✨Master the Diary Management Game
Since the role involves complex diary management, brush up on your scheduling skills. Familiarise yourself with tools like Outlook or Google Calendar, and be ready to discuss how you prioritise tasks and manage conflicting appointments.
✨Showcase Your Communication Skills
As you'll be liaising with senior stakeholders, prepare to demonstrate your exceptional written and verbal communication skills. Bring examples of past communications or presentations you've crafted, and be ready to explain how you ensure clarity and professionalism in all interactions.
✨Be a Pro at Travel Coordination
Travel arrangements are key in this role, so think about your experience in booking travel and managing itineraries. Be prepared to discuss how you handle last-minute changes and ensure everything runs smoothly for executives.
✨Highlight Your Attention to Detail
With responsibilities like preparing board packs and proofreading documents, attention to detail is crucial. Bring examples of how you've caught errors or improved processes in previous roles, and be ready to explain your approach to maintaining high standards.