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- Tasks: Manage invoices, support finance queries, and ensure timely payments in a dynamic retail environment.
- Company: Join a growing retailer in Central London with a vibrant finance team.
- Benefits: Competitive salary, hybrid work model, and hands-on experience in finance.
- Why this job: Gain valuable finance experience while contributing to a fast-paced retail setting.
- Qualifications: Experience in admin or accounts payable, strong attention to detail, and excellent communication skills.
- Other info: Be part of a proactive team with opportunities for growth and development.
The predicted salary is between 33000 - 35000 £ per year.
The Accounts Payable and Finance Assistant will be responsible for overseeing the AP function and supporting with general finance queries. This is a great role and opportunity for someone to gain hands-on experience in a growing retailer based in Central London.
Purpose
We are seeking an Accounts Payable and Admin Assistant to join our Finance Team, reporting to the Finance Controller. This role is responsible for supporting the Finance Controller with administrative finance tasks and ensuring supplier invoices and payments are processed accurately and on time. Working within a fast-paced retail environment, this position also supports the wider finance team in maintaining compliance with company policies and contributing to effective financial control.
Role and Responsibilities
- Invoice Processing: Process supplier invoices (both inventory and non-inventory) for three European entities (France, Germany, and Italy).
- Employee and Credit Card Expenses: Ensure expenses are recorded weekly, approvals are chased, and queries resolved.
- Supplier Queries: Handle all supplier inquiries professionally and efficiently.
- Payments: Prepare and process supplier payments in line with agreed terms; support bi-monthly payment runs.
- Month-End Close: Assist with month-end close by ensuring invoices are processed within deadlines and accounts payable reconciliations are completed.
- Finance Support: Provide assistance with other finance tasks related to European entities, such as resolving store cash discrepancies.
- Emissions Reporting: Oversee emissions reporting for European entities to the parent company.
- Ad Hoc Tasks: Perform additional duties as requested by the Finance Controller.
Skills and Experience Required
- Previous experience in an Admin Assistant or Accounts Payable role, ideally within a large or fast-paced organisation (retail experience is desirable).
- Strong attention to detail and accuracy when processing high volumes of transactions.
- Good knowledge of invoice matching, reconciliations, and payment processes.
- Strong organisational skills with the ability to meet deadlines effectively.
- Willingness to be flexible and adapt to changing work environments.
- Excellent communication and interpersonal skills for liaising with suppliers and colleagues.
Personal Attributes
- A proactive team player who works collaboratively with others.
- Solutions-focused mindset with the ability to investigate and resolve queries efficiently.
- Commitment to delivering high standards of accuracy and service.
AP & Finance Assistant in City of London employer: Robert Walters UK
Contact Detail:
Robert Walters UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land AP & Finance Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and retail sectors. You never know who might have a lead on that perfect Accounts Payable role. Plus, a friendly chat can give you insights into the company culture.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of invoice processing and payment systems. Be ready to discuss your previous experience in detail, especially how you've handled supplier queries or month-end close tasks.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed deadlines and maintained accuracy in high-pressure environments. This will demonstrate you're the proactive team player they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our finance team.
We think you need these skills to ace AP & Finance Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and finance. We want to see how your skills match the role, so don’t be shy about showcasing your previous roles and responsibilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this role at StudySmarter and how your background makes you a perfect fit for our Finance Team.
Show Off Your Attention to Detail: In finance, accuracy is key! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with StudySmarter!
How to prepare for a job interview at Robert Walters UK
✨Know Your Numbers
Brush up on your knowledge of invoice processing and payment terms. Be ready to discuss how you’ve handled supplier invoices in the past, especially in a fast-paced environment. This will show that you understand the core responsibilities of the role.
✨Showcase Your Attention to Detail
Prepare examples that highlight your strong attention to detail. You might want to mention specific instances where your accuracy made a difference, like catching an error in a payment or ensuring timely processing of invoices.
✨Be Ready for Scenario Questions
Expect questions about how you would handle supplier queries or month-end close processes. Think through potential scenarios and how you would resolve them efficiently, demonstrating your proactive and solutions-focused mindset.
✨Communicate Clearly
Since this role involves liaising with suppliers and colleagues, practice articulating your thoughts clearly. You could even do a mock interview with a friend to refine your communication skills and ensure you come across as professional and approachable.