AP Assistant (12 Month FTC)

A highly respected Central London property investment and development company is seeking an Accounts Payable Assistant to join their finance team. This organisation manages a diverse portfolio of commercial, retail, and residential properties. The Accounts Payable Assistant role is integral to the smooth operation of the finance function, providing you with exposure to a wide range of purchase ledger duties in a supportive and inclusive team. You will benefit from flexible working opportunities, generous pension contributions, and ongoing training designed to help you thrive in your career.

Responsibilities:

• Process invoices, expenses, and adjustments efficiently while ensuring all entries are accurately coded and uploaded within 24 hours for timely approval.
• Manage the end‑to‑end approval process for purchase invoices by proactively following up on overdue items to ensure suppliers are paid according to agreed terms.
• Set up new suppliers in the accounting system following internal procedures and maintain up‑to‑date supplier records with meticulous attention to detail.
• Handle day‑to‑day communications with suppliers regarding queries, demonstrating empathy and professionalism in every interaction.
• Build positive long‑term relationships with various departments across the business by resolving internal queries quickly and effectively.
• Chase supplier credit balances for refunds and follow up on VAT invoices where proformas have previously been paid, ensuring compliance with financial regulations.
• Assist in reconciling supplier statements and aged supplier balances on the ledger to maintain accurate financial records.
• Support the finance operations team by taking on additional responsibilities as required, contributing positively to team objectives.
• Demonstrate flexibility by adapting to new tasks or changes in processes as the business evolves.

The Ideal Candidate:

• At least two years’ experience working within a purchase ledger function, ideally gained within the property sector or similar environment where accuracy is paramount.
• Preferably holds an AAT Level 2 qualification or equivalent experience demonstrating commitment to professional development.
• Proven aptitude for building positive relationships both internally across teams and externally with suppliers through considerate communication.
• Exceptional attention to detail combined with a conscientious approach ensures all tasks are completed accurately and consistently.
• Excellent written and oral communication skills enable you to interact effectively at all levels within an organisation.
• Quick learner who demonstrates enthusiasm for taking on new responsibilities as part of a supportive team environment.
• Strong planning and organisational abilities allow you to prioritise workloads effectively under pressure while meeting deadlines without compromising quality.
• Good problem‑solving skills support your capacity to address issues constructively while maintaining positive outcomes for all parties involved.
• Solid working knowledge of Microsoft Office applications (especially Excel) alongside experience using accounting systems such as Manhattan or similar platforms.

Next Steps:

If you are ready to take the next step in your accounts payable career within a supportive environment that values teamwork and personal growth, this could be the perfect opportunity for you! Apply today by clicking on the link provided – your journey towards joining this exceptional finance team starts here.