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- Tasks: Support finance by processing invoices and managing payments with precision.
- Company: Join Robert Walters, a leading employment business and agency known for its dynamic work culture.
- Benefits: Enjoy flexible working options and a collaborative environment that values your input.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings and want to make an impact.
- Qualifications: Experience with Netsuite and proficiency in German are a plus; multi-currency experience is essential.
- Other info: Immediate availability or a one-week notice is required for this role.
The predicted salary is between 28800 - 43200 £ per year.
The AP Assistant will be responsible for supporting the finance department with tasks associated with processing invoices, maintaining records, and ensuring that all outgoing payments are made in a timely and accurate manner. This role requires attention to detail, strong organisational skills, and the ability to work collaboratively in a fast-paced environment. Please note the successful candidate needs to be immediately available or have a 1 week notice.
Key Responsibilities:
- Invoice Processing: Receive, review, and verify invoices for accuracy, appropriate approvals, and compliance with company policies.
- Data Entry: Accurately enter invoice details into the accounting system for payment processing.
- Payment Processing: Prepare and process electronic transfers and payments, as well as check runs.
- Reconciliation: Reconcile accounts payable transactions and ensure that all payments are accounted for and properly posted.
- Vendor Management: Maintain and update vendor files, resolve discrepancies, and respond to vendor inquiries regarding billing and payments.
- Expense Reports: Assist in the preparation and processing of employee expense reports, verifying receipts and adherence to policies.
- Month-End Closing: Assist in month-end closing tasks, such as reconciling statements and compiling data for reporting purposes.
- Documentation: Maintain accurate records and documentation to support audits and financial reporting.
- Communication: Collaborate with internal departments and external vendors to resolve payment issues and discrepancies.
- Compliance: Ensure compliance with internal controls, company policies, and relevant regulations.
Key Requirements:
- Experience using Netsuite (desirable)
- German language proficiency (desriable)
- Multicurrency/ multi entity experience (essential)
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
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Accounts Payable Specialist employer: Robert Walters UK
Contact Detail:
Robert Walters UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Specialist
✨Tip Number 1
Familiarise yourself with Netsuite, as it's a desirable skill for this role. Consider taking an online course or watching tutorial videos to get a good grasp of the software before your interview.
✨Tip Number 2
Brush up on your German language skills if you're not already fluent. Practising common finance-related vocabulary can give you an edge and show your commitment to the role.
✨Tip Number 3
Highlight any experience you have with multicurrency and multi-entity transactions. Be prepared to discuss specific examples during your interview to demonstrate your expertise.
✨Tip Number 4
Prepare to showcase your organisational skills by thinking of past experiences where you successfully managed multiple tasks under tight deadlines. This will help illustrate your ability to thrive in a fast-paced environment.
We think you need these skills to ace Accounts Payable Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable, particularly any roles where you've processed invoices or managed vendor relationships. Use specific examples to demonstrate your attention to detail and organisational skills.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your familiarity with Netsuite and any experience you have with multicurrency transactions. Be sure to explain how your skills align with the key responsibilities outlined in the job description.
Highlight Language Skills: If you have proficiency in German, make sure to mention it prominently in your application. This could set you apart from other candidates, especially since it's listed as desirable in the job requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Accounts Payable Specialist.
How to prepare for a job interview at Robert Walters UK
✨Know Your Numbers
Brush up on your knowledge of accounts payable processes, especially invoice processing and reconciliation. Be prepared to discuss specific examples from your past experience where you successfully managed these tasks.
✨Demonstrate Attention to Detail
Since this role requires a keen eye for detail, be ready to showcase how you've ensured accuracy in your previous roles. You might want to mention any systems or methods you use to double-check your work.
✨Familiarise Yourself with Netsuite
If you have experience with Netsuite, make sure to highlight it during the interview. If not, do some research on the platform and be ready to discuss how you would adapt to using it quickly.
✨Showcase Your Communication Skills
As the role involves collaboration with various departments and vendors, prepare to share examples of how you've effectively communicated in past positions. Highlight any experiences where you resolved discrepancies or issues through clear communication.
