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- Tasks: Manage outgoing payments, review invoices, and ensure financial accuracy.
- Company: Join a dynamic company that values your contributions and offers growth opportunities.
- Benefits: Enjoy flexible working, including one day from home each week and professional development training.
- Why this job: Be part of a fast-paced finance team where your attention to detail makes a real impact.
- Qualifications: Strong Excel skills, previous Purchase Ledger experience, and proficiency in Microsoft Dynamics 365 required.
- Other info: Immediate start available; perfect for those ready to jump into a rewarding role.
The predicted salary is between 18000 - 24000 £ per year.
Our client is seeking an Accounts Payable Assistant to manage their outgoing payments and ensure the accuracy of financial transactions. Successful candidates must be able to start immediately or on a 1-2 weeks' notice.
As an Accounts Payable Assistant, you will play a crucial role in managing the company's outgoing payments. Your excellent attention to detail will be key in reviewing incoming invoices, entering data accurately into accounting software, preparing payments, reconciling accounts payable transactions, resolving discrepancies, maintaining records, communicating with suppliers, ensuring compliance, and assisting with audits. Your ability to multi-task, prioritise tasks under pressure, meet deadlines and adapt to a fast-paced environment will contribute significantly to the smooth running of the finance department.
Responsibilities:- Review and verify the accuracy of incoming invoices, aligning them with purchase orders or contracts.
- Enter invoice details into accounting software, ensuring all information is accurate and up-to-date.
- Prepare and execute payments, ensuring timely payment to suppliers and dealing with any internal or external queries.
- Reconcile accounts payable transactions to ensure records match supplier statements and the general ledger.
- Investigate and resolve any discrepancies or issues related to supplier payments or invoicing.
- Maintain accurate and organised records of all payments and invoices for future reference and audits.
- Communicate with suppliers to address any questions, payment issues, or concerns related to invoices by monitoring various mailboxes.
- Ensure that all financial transactions comply with company policies, accounting standards, and regulatory requirements.
- Provide documentation and support during internal or external audits.
The ideal candidate for this Accounts Payable Assistant position brings strong Excel skills including PIVOT tables & VLOOKUP's. Your excellent attention to detail coupled with your organisational skills will be essential in this role. A proactive approach showing initiative along with the ability to see tasks through to the end is highly desirable. Your relationship building and stakeholder management skills will be key in developing effective relationships built on trust and respect. A determined, self-motivated and resilient individual who can multi-task, prioritise work under pressure, meet deadlines and adapt to a fast-paced environment will thrive in this role. Previous experience within a Purchase Ledger environment and proficiency in using Microsoft Dynamics 365 Business Central are also required.
Minimum Requirements:- Strong Excel Skills (PIVOT table & VLOOKUP's).
- Multi-sites experience gained from retail or hospitality sectors (ESSENTIAL).
- Excellent attention to detail and organisational skills.
- Proactive approach with initiative and ability to see tasks through to the end.
- Relationship building and stakeholder management skills.
- Determined, self-motivated and resilient - ability to multi-task, prioritise work under pressure, meet deadlines and adapt to a fast-paced environment.
- Previous experience within a Purchase Ledger environment.
- Proficiency in using Microsoft Dynamics 365 Business Central.
Our client offers a dynamic working environment where your contribution is valued and rewarded. They believe in flexible working opportunities, offering the chance to work from home one day a week. They are committed to professional development, providing training opportunities to enhance your skills and career progression.
What's next:Ready for an exciting new challenge? Don't miss out on this opportunity! Apply today by clicking on the link!
Accounts Payable Assistant employer: Robert Walters UK
Contact Detail:
Robert Walters UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Familiarise yourself with Microsoft Dynamics 365 Business Central, as proficiency in this software is a must for the role. Consider taking an online course or watching tutorial videos to boost your confidence and skills before the interview.
✨Tip Number 2
Brush up on your Excel skills, particularly PIVOT tables and VLOOKUPs. Practising these functions will not only help you in the job but also impress the hiring team during discussions about your technical abilities.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks under pressure in previous roles. This will demonstrate your ability to thrive in a fast-paced environment, which is crucial for the Accounts Payable Assistant position.
✨Tip Number 4
Research the company’s values and culture to understand what they prioritise in their employees. Tailoring your conversation to reflect how your proactive approach and relationship-building skills align with their ethos can set you apart from other candidates.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and showcases your strong Excel skills, particularly with PIVOT tables and VLOOKUPs. Emphasise any previous roles in a Purchase Ledger environment.
Craft a Compelling Cover Letter: Write a cover letter that reflects your proactive approach and attention to detail. Mention specific examples of how you've successfully managed outgoing payments or resolved discrepancies in past roles.
Highlight Relevant Skills: In your application, clearly outline your organisational skills and ability to multi-task under pressure. Provide examples of how you've built effective relationships with suppliers or stakeholders in previous positions.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or inconsistencies. Ensure that all information is accurate and that your application presents you as a determined and self-motivated candidate.
How to prepare for a job interview at Robert Walters UK
✨Showcase Your Excel Skills
Since strong Excel skills are essential for this role, be prepared to discuss your experience with PIVOT tables and VLOOKUPs. You might even want to bring examples of how you've used these functions in previous roles to demonstrate your proficiency.
✨Demonstrate Attention to Detail
Highlight your attention to detail by discussing specific instances where you caught discrepancies or errors in financial documents. This will show that you understand the importance of accuracy in accounts payable.
✨Prepare for Scenario Questions
Expect questions about how you would handle common challenges in accounts payable, such as resolving discrepancies or managing tight deadlines. Think through your responses ahead of time to convey your problem-solving skills effectively.
✨Emphasise Relationship Building
Since relationship building is key in this role, be ready to share examples of how you've successfully communicated with suppliers or stakeholders in the past. This will demonstrate your ability to foster trust and respect in a professional setting.
