A leading London organisation is seeking a Personal Assistant to support its Occupier Hub Executive team. Supporting approximately four key stakeholders and the wider department, you'll provide essential administrative support in a collaborative and fast-paced environment. This is an ongoing temporary role with the potential to become a long-term opportunity, offering flexible working, ongoing training and professional development within a supportive organisation.
What you'll do:
- Provide proactive administrative support to key stakeholders and the wider team.
- Manage complex diaries, including meetings, client appointments, lunches and dinners.
- Coordinate domestic and international travel, including flights, hotels, visas and itineraries.
- Maintain pitch schedules, ensuring key deadlines and commitments are met.
- Process expenses accurately and efficiently.
- Manage electronic filing systems and ensure documents are organised and accessible.
- Organise internal and client events, both onsite and offsite.
- Draft, review and format documents, including NDAs, deeds of variation and terminations.
- Provide wider departmental support and adapt to changing priorities when required.
- Handle confidential and sensitive information with discretion.
What you bring:
- You must be immediately available to start.
- At least 2 year's experience as a Personal Assistant within a corporate or executive environment.
- Strong diary management and organisational skills.
- Excellent attention to detail with the ability to manage multiple priorities.
- Confident written and verbal communication skills.
- Strong Microsoft Office skills, including Word, Excel, Outlook and PowerPoint.
- Ability to work effectively both independently and as part of a wider team.
- Professional, discreet and confident when handling confidential information.
- Adaptable and comfortable working in a busy, fast-paced environment.
- Experience drafting legal documents is desirable but not essential.
- Previous event planning experience would be beneficial.
If this sounds like you, apply today!
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
Personal Assistant in London employer: Robert Walters Careers
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