At a Glance
- Tasks: Provide top-notch admin support to Investment Bankers in a fast-paced environment.
- Company: Join a leading investment banking firm with a dynamic global team.
- Benefits: Competitive salary, professional growth, and a collaborative work culture.
- Other info: Opportunity to work with diverse teams and enhance your career in finance.
- Why this job: Be the backbone of a high-performing team and make a real impact.
- Qualifications: Previous admin experience, strong organisational skills, and attention to detail.
The predicted salary is between 24000 - 28000 £ per year.
The Global ARC Administrative Assistant provides high‑quality administrative and operational support to Investment Banking professionals, helping ensure efficient day‑to‑day operations across a global platform. This role partners closely with Bankers, Executive Assistants, and ARC team members to deliver proactive coordination, accurate execution, and seamless support in a fast‑paced, deadline‑driven environment.
The Impact You’ll Make
- Support a large group of junior Investment Bankers by delivering seamless, day‑to‑day administrative assistance.
- Manage complex, multi‑time‑zone calendars, including scheduling meetings and calls.
- Build and maintain strong client relationships through professional, responsive support.
- Arrange domestic and international travel and prepare related itineraries.
- Prepare and process expense reports using Concur.
- Enter, update, and maintain data in Salesforce and other internal systems.
- Act on behalf of bankers to submit, track, and monitor IT support tickets.
- Coordinate internal and external meetings and events by partnering with Executive Assistants, hospitality, and conference services teams.
- Provide coverage for ARC and Executive Assistants during absences or peak workload periods.
- Accept, log, and manage incoming job tickets as part of a rotational intake schedule.
- Stay current on compliance, travel, and expense policies across global locations.
- Support project‑based administrative work during periods of high demand.
- Maintain a high level of accuracy, organization, and performance while managing competing priorities.
- Participate in virtual ARC and Administrative All‑Hands meetings to foster engagement and collaboration.
- Provide ad‑hoc and general administrative support as needed, including document preparation and department administration.
What You’ll Bring to Baird
- Previous secretarial or administrative experience, preferably in investment banking or a fast‑paced, deadline‑driven environment.
- Strong organizational, time‑management, and prioritization skills.
- Exceptional attention to detail and commitment to accuracy.
- Ability to work effectively under pressure while managing a high volume of requests.
- Excellent verbal and written communication skills.
- A collaborative mindset with adaptability, critical thinking, and problem‑solving abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with travel and expense systems (Concur preferred).
- Experience using CRM platforms (Salesforce preferred).
- Familiarity with ticketing systems (Engage preferred) and AI scheduling tools (preferred).
- A strong commitment to compliance, professionalism, and client service.
This position requires the job holder to comply with the Group's compliance policies and procedures.
Administrative Assistant – Global ARC Team in London employer: ROBERT W. BAIRD & CO. INCORPORATED
Baird is an exceptional employer that fosters a dynamic and collaborative work culture, particularly for the Administrative Assistant role within the Global ARC Team. Employees benefit from comprehensive support in their professional development, access to a diverse range of resources, and the opportunity to work alongside talented Investment Banking professionals in a fast-paced environment. With a strong emphasis on teamwork and client service, Baird offers a rewarding experience that encourages growth and innovation.
Contact Details:
ROBERT W. BAIRD & CO. INCORPORATED Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant – Global ARC Team in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the investment banking sector. They can give you insider tips and might even refer you directly, which is always a bonus!
✨Tip Number 2
Prepare for those interviews by practising common questions related to administrative roles. Think about how your skills match the fast-paced environment and be ready to share examples of your organisational prowess.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with tools like Salesforce and Concur before the interview. Being able to discuss your experience with these systems will definitely impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Administrative Assistant – Global ARC Team in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous administrative experience, especially in fast-paced environments like investment banking, to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your skills can help us support our Investment Banking professionals. Keep it professional but let your personality come through!
Showcase Your Organisational Skills:Since this role involves managing complex calendars and multiple priorities, make sure to highlight any relevant experiences where you’ve successfully juggled tasks. We want to see your ability to stay organised under pressure!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at ROBERT W. BAIRD & CO. INCORPORATED
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role within the Global ARC Team. Familiarise yourself with key tasks like managing complex calendars and preparing expense reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, come prepared with examples of how you've successfully managed multiple priorities in the past. Think about specific situations where you juggled deadlines or coordinated events, and be ready to discuss these during the interview.
✨Demonstrate Your Communication Skills
Excellent verbal and written communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer, as this shows your engagement and helps you assess if the company is the right fit for you.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with the software and systems mentioned in the job description, like Concur and Salesforce. If you have experience with similar tools, be ready to discuss how you've used them effectively in previous roles. This will highlight your adaptability and readiness to hit the ground running.
