At a Glance
- Tasks: Provide top-notch admin support to Investment Banking pros in a fast-paced environment.
- Company: Join a leading investment banking firm with a dynamic global team.
- Benefits: Competitive salary, professional growth, and a collaborative work culture.
- Other info: Opportunity to thrive in a high-energy setting with excellent career advancement.
- Why this job: Make a real impact by supporting junior bankers and enhancing client relationships.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 24000 - 28000 € per year.
About the Role
The Global ARC Administrative Assistant provides high-quality administrative and operational support to Investment Banking professionals, helping ensure efficient day-to-day operations across a global platform. This role partners closely with Bankers, Executive Assistants, and ARC team members to deliver proactive coordination, accurate execution, and seamless support in a fast-paced, deadline-driven environment.
The Impact You’ll Make
- Support a large group of junior Investment Bankers by delivering seamless, day-to-day administrative assistance.
- Manage complex, multi-time-zone calendars, including scheduling meetings and calls.
- Build and maintain strong client relationships through professional, responsive support.
- Arrange domestic and international travel and prepare related itineraries.
- Prepare and process expense reports using Concur.
- Enter, update, and maintain data in Salesforce and other internal systems.
- Act on behalf of bankers to submit, track, and monitor IT support tickets.
- Coordinate internal and external meetings and events by partnering with Executive Assistants, hospitality, and conference services teams.
- Provide coverage for ARC and Executive Assistants during absences or peak workload periods.
- Accept, log, and manage incoming job tickets as part of a rotational intake schedule.
- Stay current on compliance, travel, and expense policies across global locations.
- Support project-based administrative work during periods of high demand.
- Maintain a high level of accuracy, organization, and performance while managing competing priorities.
- Participate in virtual ARC and Administrative All-Hands meetings to foster engagement and collaboration.
- Provide ad-hoc and general administrative support as needed, including document preparation and department administration.
What You’ll Bring to Baird
- Previous secretarial or administrative experience, preferably in investment banking or a fast-paced, deadline-driven environment.
- Strong organizational, time-management, and prioritization skills.
- Exceptional attention to detail and commitment to accuracy.
- Ability to work effectively under pressure while managing a high volume of requests.
- Excellent verbal and written communication skills.
- A collaborative mindset with adaptability, critical thinking, and problem-solving abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with travel and expense systems (Concur preferred).
- Experience using CRM platforms (Salesforce preferred).
- Familiarity with ticketing systems (Engage preferred) and AI scheduling tools (preferred).
- A strong commitment to compliance, professionalism, and client service.
This position requires the job holder to comply with the Group's compliance policies and procedures.
Administrative Assistant – Global ARC Team employer: ROBERT W. BAIRD & CO. INCORPORATED
At Baird, we pride ourselves on being an exceptional employer, offering a dynamic work environment that fosters collaboration and professional growth. As an Administrative Assistant within our Global ARC Team, you will benefit from a supportive culture that values your contributions, provides opportunities for skill development, and encourages a healthy work-life balance. Located in a vibrant city, our team thrives on delivering high-quality support to Investment Banking professionals, ensuring that every day is both meaningful and rewarding.
Contact Detail:
ROBERT W. BAIRD & CO. INCORPORATED Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant – Global ARC Team
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment banking world and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the specific team you'll be working with. Understand their culture, values, and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you'll need to juggle multiple tasks and communicate effectively with various stakeholders. Try mock interviews with friends or use online resources to sharpen your verbal and written skills.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to dive into the fast-paced world of investment banking.
We think you need these skills to ace Administrative Assistant – Global ARC Team
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Assistant. Highlight your previous experience in administrative roles, especially in fast-paced environments like investment banking. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your cover letter, emphasise your organisational and time-management skills. Mention specific examples where you've successfully managed complex schedules or supported a team under pressure. This will help us see how you can thrive in our dynamic environment.
Be Professional Yet Personable:While we appreciate professionalism, don’t be afraid to let your personality shine through! We value collaboration and a friendly approach, so feel free to express your enthusiasm for the role and how you can contribute to our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at ROBERT W. BAIRD & CO. INCORPORATED
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role within the Global ARC Team. Familiarise yourself with key tasks like managing calendars, arranging travel, and using systems like Concur and Salesforce. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or complex schedules. Be ready to discuss how you stay organised and ensure accuracy in your work, especially under pressure.
✨Communicate Clearly and Confidently
Excellent verbal and written communication skills are crucial for this position. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewer about the team dynamics or specific challenges they face, which shows your proactive approach.
✨Demonstrate Your Collaborative Mindset
This role involves working closely with various stakeholders, so it's important to highlight your ability to collaborate effectively. Share examples of how you've worked as part of a team in previous roles, particularly in fast-paced environments, and how you adapt to different working styles.
