Histopathology Quality Management Administrator / Personal Assistant

An exciting opportunity to provide a wide range of support to the Pathology Manager in the role of Personal Assistant and Quality Manager Administrator based in one of only five laboratories that provide a primary bone cancer diagnostic service in England. This role is offered as a permanent position working 37.5 hour per week, Monday to Friday 09.00 to 17.00hrs working with a small dedicated team providing a diagnostic orthopaedic pathology service to Shropshire.

Applicants from job seekers who require current Skilled Worker Sponsorship to work in the UK are welcome and will be considered alongside all other applications. Job seekers should be aware that not all roles will be eligible for Skilled Worker Sponsorship. For further information visit UK Visas and Immigration – GOV.UK (www.gov.uk), To provide a PA /secretarial service to the Pathology Manager and assist the Histopathology Quality Manager with the administration on the departmental Quality Management System.

The postholder will work autonomously and collaboratively with the Histopathology team and other service users. They will be required to develop systems to monitor patterns and trends the Quality Management System (QMS) associated with meeting the standards required of ISO 15189:2012/22 Medical Laboratory Standards.

In this role you will also line manage the existing secretarial team., You will be preparing draft agendas in preparation for appropriate meetings eg Departmental monthly meetings, Senior Staff meeting, Quality and Performance meeting, Objective setting meeting, Muscle Service Meetings, taking detailed formal minutes of meetings as requested by managers, transcribe and distribute within a reasonable timescale. You assist in support work for announced and unannounced visits, gathering information from various sources and assisting with the presentation of associated paperwork. You will receive, filter, monitor and action incoming communications of all types, take accurate messages, action or pass on issues as appropriate and deal with telephone enquiries in a professional manner.

You will organise named electronic diaries, ensuring file and meeting preparations are brought forward. To plan and update diaries as and when necessary and to be aware of and able to adjust plans at short notice.

You will be using excellent communication skills to communicate and develop relationships with a range of people on a variety of matters. This will include work colleagues within the Histopathology Department and, Trust Executive Directors, Senior Managers, Department and Service Heads, and other members of staff within the Trust, and outside organisations. Contact with service users will also be required.

Be responsible for the interpretation of gathered information into spreadsheets, graphs and reports.

To be responsible for the co-ordination of the collection of complex data to meet the ISO 15189 Medical Laboratory Standards as well as document control to ensure the maintenance of the Quality Management System (QMS).

Important

Your application form must include a complete record of your employment history. Please explain any gaps in your employment/education history and reasons for these gaps. The Trust maintains the right to withdraw an employment offer or terminate employment if it is later found that an application for employment contained false, mis-leading or inaccurate information. For the avoidance of doubt this would include omissions of previous periods of employment or reasons given for gaps in employment.

Please be aware that we reserve the right to close this job advert early where sufficient applications have been received.

For Information

The Robert Jones and Agnes Hunt Orthopaedic Hospital NHSFT embraces diversity, equality and inclusion and our aim is to be diverse in age, gender identity, race, sexual orientation, physical or mental ability and ethnicity.

We are committed to ensuring disabled workers aren’t disadvantaged when applying for and doing their jobs and offer an interview to all applicants with a disability who meet the minimum criteria for the advertised post. Reasonable adjustments under the Equality Act 2010 will be considered upon request.

Midlands and Lancashire Commissioning Support Unit (MLCSU) process recruitment on behalf of Robert Jones Agnes Hunt. Further information on how your personal data is managed can be found on the supporting Privacy Notice.

Your application will be made in Trac, the MLCSU’s preferred third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs and also available in your candidate account.

If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

In submitting an application form to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. You also authorise the RJAH Hospital NHS Foundation Trust to confirm any previous NHS service details via the Electronic Staff Record IAT process should you be appointed to the post.