At a Glance
- Tasks: Provide executive support, manage diaries, and coordinate travel for the UK Operations Manager.
- Company: Join a leading international organisation with a dynamic work culture.
- Benefits: Salary up to £35,000, pension scheme, gym access, and more perks.
- Other info: Office-based role in Swansea with opportunities for personal growth and development.
- Why this job: Gain exposure to senior leadership and develop your professional skills in a fast-paced environment.
- Qualifications: Experience as a PA or EA, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 31500 - 38500 £ per year.
The Opportunity
Robert Half are working with a leading international organisation is seeking an experienced and highly organised
Personal Assistant to provide comprehensive executive support to the UK Operations Manager.
This is an excellent opportunity for a professional PA who thrives in a fast-paced environment and enjoys working closely with senior leadership.
The role offers significant variety, autonomy and exposure to both UK and international stakeholders, making it ideal for someone who can confidently manage competing priorities while maintaining the highest levels of professionalism and confidentiality.
Key Responsibilities
As Personal Assistant, you will
- Provide proactive executive and administrative support to the UK Operations Manager.
- Manage complex diaries, appointments and correspondence.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas and travel documentation.
- Organise meetings, leadership events and conferences, ensuring all logistics are effectively managed.
- Act as a point of contact for senior visitors, customers and key stakeholders.
- Prepare reports, presentations, business documentation and correspondence.
- Process invoices, expenses and supplier payments in line with company procedures.
- Administer company credit card processes and maintain accurate financial records.
- Support corporate governance activities and ensure relevant documentation is maintained.
- Coordinate employee recognition programmes, educational awards and community initiatives.
- Liaise with legal teams, insurers, corporate functions and external stakeholders where required.
- Take meeting minutes and maintain accurate records.
- Support continuous improvement initiatives and special projects.
About You
To be successful in this role, you'll have
- Previous experience as a Personal Assistant, Executive Assistant or senior administrative professional.
- Experience supporting senior leaders within a complex business environment.
- Excellent organisational, planning and prioritisation skills.
- Strong communication and interpersonal abilities.
- Exceptional attention to detail.
- Experience coordinating complex travel arrangements.
- Financial administration experience, including expenses and invoice processing.
- Strong Microsoft Office skills, including Outlook, Word, Excel and Power Point.
- The ability to work independently and manage multiple priorities simultaneously.
- High levels of integrity, discretion and professionalism when handling confidential information.
Desirable Skills & Experience
- Business Studies Diploma, PA Qualification or equivalent Level 3 qualification.
- Experience working within a large multinational organisation.
- SAP knowledge or experience.
- Corporate governance administration experience.
- Minute-taking experience.
- The Ideal Candidate
We're looking for someone who is
- Professional, proactive and highly dependable.
- Confident working with senior stakeholders.
- Emotionally intelligent with excellent relationship-building skills.
- Adaptable and resilient in a fast-paced environment.
- Able to remain calm under pressure and meet tight deadlines.
- Committed to delivering a first-class support service.
Benefits
- Salary up to £35,000
- Company pension scheme
- Life insurance
- Cycle to Work scheme
- Free on-site parking
- On-site gym
- Free flu vaccinations
- Sick pay
- Bereavement leave
- Location & Working Pattern
- This role is based in
Swansea (SA6) and is office-based.
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions.
Robert Half is committed to diversity, equity and inclusion.
Suitable candidates with equivalent qualifications and more or less experience can apply.
Rates of pay and salary ranges are dependent upon your experience, qualifications and training.
Personal Assistant in Swansea employer: Robert Half
At Robert Half, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration. As an IT Project Manager, you'll have the opportunity to lead transformative projects in a highly regulated environment, supported by a team that values professional growth and development. With competitive benefits and a commitment to employee well-being, we ensure that our team members thrive both personally and professionally in their roles.
