Robert Half is partnering with a leading international business group with interests spanning telecommunications, hospitality, commercial property, and real estate investments. we are looking for a Office Operations and Assistant Manager to join the business.
Location: West London
Perm Full time Position: 9am - 5:30pm 5 DAYS IN OFFICE
The Role:
Office Operations & Facilities
- Act as the primary point of contact for all day-to-day office operations, ensuring the workplace is maintained to the highest professional standard.
- Oversee all facilities management activities, including cleaning, waste and recycling, HVAC, lighting, maintenance, repairs and general office upkeep.
- Manage relationships with the building management team, coordinating maintenance, access requirements, deliveries and building-related matters.
- Provide reception cover during periods of absence, including holidays, sickness and lunch breaks.
- Manage the allocation and withdrawal of access cards, fobs and mobile access credentials for employees, contractors and visitors.
- Take ownership of all workplace health and safety requirements, ensuring compliance with relevant UK legislation and company policies.
- Coordinate all onboarding and offboarding activities, ensuring a seamless experience for employees and stakeholders.
- Oversee meeting room management, ensuring rooms are fully operational, appropriately equipped and prepared for internal and external meetings.
- Serve as the first point of contact for day-to-day IT issues, liaising with external IT service providers where required.
- Maintain an accurate asset register covering IT equipment, office technology and other business assets, ensuring effective lifecycle management and cost optimisation.
Procurement, Suppliers & Budget Management
- Manage relationships with all office suppliers and service providers, including cleaning contractors, maintenance providers, utilities, stationery suppliers, couriers and catering vendors.
- Source, negotiate and manage supplier contracts, ensuring service quality, value for money and effective management of warranties and guarantees.
- Obtain and evaluate multiple quotations for expenditure requests, presenting recommendations and supporting information for approval.
- Manage the office operational budget, monitoring expenditure, forecasting future costs and highlighting variances or recharge requirements to the Finance team.
- Identify opportunities to improve service delivery, reduce operating costs and enhance supplier performance.
Executive & Business Support
- Provide administrative and operational support to the CFO and senior leadership team.
- Monitor key actions, deliverables and administrative task lists to support effective team performance.
- Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance.
- Lead and support office improvement initiatives, operational projects and other business-critical activities as required.
- Assist with monthly cost reconciliations and financial reporting activities.
- Support the preparation of financial statements and other finance-related documentation where required.
The Candidate:
- 2-3+ years' experience within an Office Manager, Executive Assistant, Team Assistant or Business Support role
- Previous responsibility for the day-to-day running of an office environment
- Strong diary management and meeting coordination experience
- Experience managing suppliers, facilities or workplace services
- Excellent organisational skills with strong attention to detail
- Confident coordinating multiple priorities simultaneously
- Strong stakeholder management and communication skills
Benefits:
- Bonus opportunity (currently being finalised, expected circa 10%)
- Private Medical Insurance
- Dental Cover
- Simplyhealth
- Life Assurance
- Prime Mayfair office location
- Opportunity to join a highly regarded international investment business
- High levels of autonomy and exposure to senior stakeholders
Executive Assistant Office Manager in Slough employer: Robert Half
At Robert Half, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration. As an IT Project Manager, you'll have the opportunity to lead transformative projects in a highly regulated environment, supported by a team that values professional growth and development. With competitive benefits and a commitment to employee well-being, we ensure that our team members thrive both personally and professionally in their roles.
