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- Tasks: Support multiple departments by managing schedules, coordinating travel, and overseeing projects.
- Company: Dynamic organisation in Newcastle on Tyne focused on service excellence.
- Benefits: Competitive salary up to £50k, free onsite parking, and a supportive work environment.
- Other info: Full-time, onsite role with opportunities for professional growth.
- Why this job: Join a collaborative team and make a real impact in a fast-paced setting.
- Qualifications: 2:1 Bachelor's degree and 2 years' experience in an administrative role required.
The predicted salary is between 35000 - 50000 £ per year.
Robert Half are thrilled to be recruiting for a full-time, permanent Executive Assistant and Business Administrator for a client in Newcastle on Tyne. This role sits within the Business Administration team, who play a vital role in delivering service excellence across the organisation, providing essential support to multiple departments. The team manages meeting schedules, coordinates travel, oversees accounts, and delivers a variety of ad hoc projects. Their focus is on creating a supportive and efficient environment that enables colleagues to achieve their goals and drive the success of the business.
Salary: £35k - £50k, depending on experience
Location: Newcastle on Tyne
Working pattern: Full-time hours - Monday - Friday, 8am - 6pm, 5 days onsite
Free onsite parking
Responsibilities:
- Manage diaries and stay on top of stakeholders' meeting schedules.
- Schedule meetings, handle logistics, and assist with meeting preparation.
- Prepare and format presentation materials.
- Screen and manage calls, coordinate conference calls, and handle correspondence with external contacts.
- Build strong working relationships across all departments, maintaining a professional and approachable manner at all times.
- Arrange business travel, including booking transport, accommodation, and preparing detailed itineraries.
- Support the planning, logistics, and delivery of firmwide events.
- Undertake ad hoc projects, research, administration, and record-keeping.
- Collaborate closely with the wider Business Administration and Executive Assistant teams to provide seamless support across the firm.
Requirements:
- You’ll have a minimum 2:1 Bachelor’s degree (or international equivalent), supported by strong A-level results.
- Bring at least 2 years’ experience in a similar administrative or support role.
- Highly proficient in Microsoft PowerPoint, Excel, Outlook, and Word, with excellent overall IT skills.
- Experienced in handling confidential information with professionalism, tact, and discretion.
- An exceptional communicator, both verbally and in writing.
- Proactive and solutions-focused, with the ability to keep projects moving and meet deadlines.
- Meticulous attention to detail and strong organisational skills.
- Comfortable managing multiple priorities and anticipating needs in a fast-paced environment.
- A strong team player with a positive attitude, energy, and a solid work ethic.
- Collaborative by nature, working effectively with colleagues across the wider Business Administration team.
Executive business Administrator in Newcastle upon Tyne employer: Robert Half
Contact Detail:
Robert Half Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive business Administrator in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience and how it aligns with the responsibilities of the Executive Assistant role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to show your enthusiasm for joining our team!
We think you need these skills to ace Executive business Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant and Business Administrator role. Highlight relevant experience, especially in managing diaries, scheduling meetings, and supporting multiple departments. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your experience with Microsoft Office tools and your ability to handle confidential information. Let us know how you can contribute to our supportive environment.
Showcase Your Communication Skills: As an Executive Assistant, communication is key! Make sure your application reflects your exceptional verbal and written communication skills. We love seeing candidates who can convey their thoughts clearly and professionally, so don’t hold back!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Robert Half
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Business Administrator. Familiarise yourself with managing diaries, scheduling meetings, and preparing presentation materials. This will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your IT Skills
Since proficiency in Microsoft PowerPoint, Excel, Outlook, and Word is crucial for this role, be prepared to discuss your experience with these tools. Bring examples of how you've used them in previous roles, especially in handling confidential information or coordinating logistics.
✨Demonstrate Your Communication Skills
As an exceptional communicator, you'll need to show that you can handle correspondence professionally. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief introduction about yourself that highlights your communication strengths.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to manage multiple priorities and anticipate needs. Think of specific examples from your past experiences where you successfully juggled tasks or solved problems proactively. This will showcase your organisational skills and solutions-focused mindset.