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- Tasks: Support Sales and Finance teams with admin tasks, data entry, and customer service.
- Company: Join a dynamic client focused on efficient operations and teamwork.
- Benefits: Enjoy flexible working hours and opportunities for professional growth.
- Why this job: Gain valuable experience in finance and sales while working in a collaborative environment.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Ideal for detail-oriented individuals looking to kickstart their career in finance.
The predicted salary is between 28800 - 48000 £ per year.
Our client is seeking a highly organised and detail-oriented individual to provide general administrative support to both their Sales and Finance teams. This role requires excellent communication and multitasking skills, as you will be working closely with both departments to ensure smooth and efficient operations.
Responsibilities:
- Sales Support:
- Assist the sales team with the preparation of sales-related documentation, such as quotes and proposals.
- Manage and maintain sales records and databases.
- Process sales orders and ensure accurate data entry.
- Coordinate with other departments (e.g., logistics) to ensure timely delivery of products/services.
- Handle general sales inquiries and provide excellent customer service.
- Prepare sales reports as needed.
- Finance Support:
- Assist the finance team with basic bookkeeping tasks, including data entry of invoices and expenses.
- Process and file financial documents accurately.
- Assist in the preparation of financial reports (e.g., expense reports).
- Handle accounts payable and receivable tasks as directed.
- Communicate with vendors and clients regarding financial matters.
- Maintain organised financial records.
- General Administrative Duties:
- Provide general office support, including managing phone calls, emails, and correspondence.
- Maintain office supplies and place orders when necessary.
- Organise and schedule meetings and appointments for both teams.
- Assist with travel arrangements.
- Ensure the smooth running of the office and assist with ad-hoc administrative tasks as required.
Qualifications:
- Proven experience in an administrative role, preferably with exposure to sales and/or finance functions.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and the ability to handle confidential information.
Desirable:
- Basic understanding of sales processes.
- Basic understanding of financial principles and procedures.
- Experience with CRM or accounting software.
Contact Detail:
Robert Half Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Familiarise yourself with the sales and finance processes relevant to the role. Understanding how these departments interact will help you demonstrate your ability to support both teams effectively during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel, as it's crucial for data entry and report preparation. Consider taking a quick online course or tutorial to enhance your proficiency before applying.
✨Tip Number 3
Prepare examples from your past experience that showcase your organisational skills and attention to detail. Be ready to discuss specific situations where you successfully managed multiple tasks or improved processes.
✨Tip Number 4
Network with professionals in the finance and sales sectors. Attend industry events or join relevant online groups to connect with potential colleagues and gain insights into the role, which can give you an edge in your application.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in sales and finance. Use keywords from the job description to demonstrate that you meet the qualifications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully supported teams in previous roles, especially in sales or finance.
Highlight Technical Skills: Emphasise your proficiency in Microsoft Office Suite and any experience with CRM or accounting software. This is crucial for the role, so be specific about your capabilities.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, as well as ensuring that all information is accurate and complete.
How to prepare for a job interview at Robert Half
✨Showcase Your Organisational Skills
As a Finance Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the demands of both the Sales and Finance teams.
✨Highlight Your Attention to Detail
Accuracy is crucial in this role. Be ready to discuss specific instances where your attention to detail made a difference, whether it was in data entry, preparing reports, or managing records. This will reassure them that you can maintain high standards.
✨Demonstrate Communication Skills
Since you'll be liaising with various departments, strong communication skills are essential. Prepare to share examples of how you've effectively communicated with team members or clients, especially in resolving issues or providing support.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office and any CRM or accounting software is important. Brush up on these tools before the interview and be prepared to discuss your experience with them, as this will show you're ready to hit the ground running.
