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- Tasks: Support Sales and Finance teams with admin tasks, data entry, and customer service.
- Company: Join a dynamic client focused on efficient operations and teamwork.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and learning.
- Why this job: Gain valuable experience in finance and sales while developing essential skills.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Ideal for detail-oriented individuals looking to kickstart their career in finance.
The predicted salary is between 28800 - 43200 £ per year.
Our client is seeking a highly organised and detail-oriented individual to provide general administrative support to both their Sales and Finance teams. This role requires excellent communication and multitasking skills, as you will be working closely with both departments to ensure smooth and efficient operations.
Responsibilities:
- Sales Support:
- Assist the sales team with the preparation of sales-related documentation, such as quotes and proposals.
- Manage and maintain sales records and databases.
- Process sales orders and ensure accurate data entry.
- Coordinate with other departments (e.g., logistics) to ensure timely delivery of products/services.
- Handle general sales inquiries and provide excellent customer service.
- Prepare sales reports as needed.
- Finance Support:
- Assist the finance team with basic bookkeeping tasks, including data entry of invoices and expenses.
- Process and file financial documents accurately.
- Assist in the preparation of financial reports (e.g., expense reports).
- Handle accounts payable and receivable tasks as directed.
- Communicate with vendors and clients regarding financial matters.
- Maintain organised financial records.
- General Administrative Duties:
- Provide general office support, including managing phone calls, emails, and correspondence.
- Maintain office supplies and place orders when necessary.
- Organise and schedule meetings and appointments for both teams.
- Assist with travel arrangements.
- Ensure the smooth running of the office and assist with ad-hoc administrative tasks as required.
Qualifications:
- Proven experience in an administrative role, preferably with exposure to sales and/or finance functions.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and the ability to handle confidential information.
Desirable:
- Basic understanding of sales processes.
- Basic understanding of financial principles and procedures.
- Experience with CRM or accounting software.
Contact Detail:
Robert Half Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Familiarise yourself with the sales and finance processes relevant to the role. Understanding how these departments interact will help you demonstrate your ability to support both teams effectively during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel, as it's crucial for data entry and report preparation. Consider taking a quick online course or tutorial to enhance your proficiency before applying.
✨Tip Number 3
Prepare examples of your organisational skills and multitasking abilities. Think of specific situations where you successfully managed multiple tasks or projects, as this will showcase your suitability for the role.
✨Tip Number 4
Network with professionals in the finance and sales sectors. Engaging with individuals already working in these fields can provide valuable insights and potentially lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly those involving sales and finance. Use specific examples to demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the Finance Administrator role. Mention your proficiency in Microsoft Office and any experience with CRM or accounting software.
Highlight Relevant Skills: In your application, emphasise your multitasking abilities and experience in handling confidential information. Provide examples of how you've successfully managed multiple tasks in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Robert Half
✨Showcase Your Organisational Skills
As a Finance Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the demands of both the Sales and Finance teams.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this role. Be ready to discuss how you've ensured accuracy in your previous work, whether it was through meticulous data entry or maintaining financial records. Consider bringing a sample of your work that showcases your precision.
✨Demonstrate Communication Skills
Excellent communication is essential for this position. Prepare to discuss how you've effectively communicated with different departments or clients in the past. You might even want to role-play a scenario where you handle a sales inquiry or a financial matter.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office and any CRM or accounting software is important. Brush up on your skills and be prepared to discuss your experience with these tools. If possible, mention specific instances where you used them to improve efficiency or accuracy in your work.