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- Tasks: Support multiple departments by managing schedules, coordinating travel, and overseeing projects.
- Company: Dynamic organisation in Newcastle focused on service excellence.
- Benefits: Full-time hours, free onsite parking, and a supportive work environment.
- Why this job: Join a collaborative team and make a real impact in a fast-paced setting.
- Qualifications: 2:1 Bachelor's degree and 2 years' experience in an administrative role.
- Other info: Ideal for proactive individuals with strong communication and organisational skills.
The predicted salary is between 28800 - 43200 £ per year.
Robert Half are thrilled to be recruiting for a full-time, permanent Executive Assistant and Business Administrator for a client in Newcastle on Tyne. This role sits within the Business Administration team, who play a vital role in delivering service excellence across the organisation, providing essential support to multiple departments. The team manages meeting schedules, coordinates travel, oversees accounts, and delivers a variety of ad hoc projects. Their focus is on creating a supportive and efficient environment that enables colleagues to achieve their goals and drive the success of the business.
Things to be aware of:
- Full-time hours - Monday - Friday, 8am - 6pm
- Free onsite parking
- 5 days onsite
Responsibilities:
- Manage diaries and stay on top of stakeholders' meeting schedules.
- Schedule meetings, handle logistics, and assist with meeting preparation.
- Prepare and format presentation materials.
- Screen and manage calls, coordinate conference calls, and handle correspondence with external contacts.
- Build strong working relationships across all departments, maintaining a professional and approachable manner at all times.
- Arrange business travel, including booking transport, accommodation, and preparing detailed itineraries.
- Support the planning, logistics, and delivery of firmwide events.
- Undertake ad hoc projects, research, administration, and record-keeping.
- Collaborate closely with the wider Business Administration and Executive Assistant teams to provide seamless support across the firm.
Requirements:
- You’ll have a minimum 2:1 Bachelor’s degree from a good university (or international equivalent), supported by strong A-level results.
- Bring at least 2 years’ experience in a similar administrative or support role.
- Highly proficient in Microsoft PowerPoint, Excel, Outlook, and Word, with excellent overall IT skills.
- Experienced in handling confidential information with professionalism, tact, and discretion.
- An exceptional communicator, both verbally and in writing.
- Proactive and solutions-focused, with the ability to keep projects moving and meet deadlines.
- Meticulous attention to detail and strong organisational skills.
- Comfortable managing multiple priorities and anticipating needs in a fast-paced environment.
- A strong team player with a positive attitude, energy, and a solid work ethic.
- Collaborative by nature, working effectively with colleagues across the wider Business Administration team.
Executive Assistant and Business Administrator employer: Robert Half
Contact Detail:
Robert Half Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Business Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be an exceptional communicator. Try mock interviews with friends or family to get comfortable with articulating your experiences and skills.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that perfect job. Plus, it shows you're serious about joining the team and makes it easier for us to connect with you.
We think you need these skills to ace Executive Assistant and Business Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant and Business Administrator role. Highlight your relevant experience, especially in managing diaries and coordinating meetings, as these are key responsibilities for us.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for our team. Mention specific examples of how you've supported multiple departments in the past.
Showcase Your IT Skills: Since we're looking for someone highly proficient in Microsoft Office, make sure to mention your experience with PowerPoint, Excel, Outlook, and Word. If you have any cool projects or presentations you've worked on, include those too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Robert Half
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Business Administrator. Familiarise yourself with managing diaries, scheduling meetings, and preparing presentation materials. This will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your IT Skills
Since proficiency in Microsoft PowerPoint, Excel, Outlook, and Word is crucial, be prepared to discuss your experience with these tools. Consider bringing examples of past work or projects where you used these applications effectively. This will show that you can hit the ground running.
✨Demonstrate Your Communication Skills
As an exceptional communicator, you’ll need to convey your ability to handle correspondence and manage calls professionally. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've built strong working relationships in previous roles.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to manage multiple priorities. Think of specific situations where you successfully handled tight deadlines or complex logistics. Sharing these experiences will highlight your proactive and solutions-focused approach.