Executive Assistant

Location: London | 3 days in office. Must be available during New York hours, 8:00 AM – 6:00 PM EST.

Robert Half has partnered with a major media company to look for an Executive Assistant & Producer to support two senior leaders. This role offers a dynamic blend of traditional executive assistant duties alongside responsibilities in event planning, content production, and strategic coordination for global clients. If you thrive in a fast-paced, creative agency environment and are skilled in managing logistics, client communications, and content, we want to hear from you!

• Provide high-level administrative support, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Manage and prioritise the executive’s emails, correspondence, and phone calls, ensuring timely responses and appropriate follow-up.
• Maintain a high level of professionalism and discretion in handling sensitive and confidential information.
• Communicate with senior client team leads to schedule meetings, workshops, follow-ups, and events.
• Support the organisation of client entertainment and engagement activities.
• Collaborate closely with the Global Client Lead (GCL) on business planning, reporting, Salesforce admin, presentation development, and client organization mapping.
• Assist in the planning, coordination, and execution of events, including vendor sourcing, catering, and finance management.
• Coordinate logistics during events, including setup, registration, audiovisual needs, and guest assistance.
• Act as a content producer, managing production logistics and teams for video shoots.
• Conduct research on agency communications, reports, announcements, and thought leadership, analysing their relevance.
• Edit agency content to align with company guidelines and publish on the internal platform.
• Organise leadership briefings on client updates, RFIs/RFPs, and strategic initiatives.
• Support global strategic workshop sessions in collaboration with internal teams and client teams.
• Draft weekly client press updates for top clients.
• Assist GCL with commercial administration across internal agencies and client procurement.
• Develop client playbooks to assist in onboarding internal agencies into global client teams.
• Support GCL with centralised reporting for client submissions (workforce surveys, procurement reviews, etc.).
• Assist in client event preparation and logistics.

• Essential: Experience working in a creative sector and/or agency environment.
• Expertise in managing logistics and the supply chain from end to end.
• Strong writing skills, particularly in creative content development and press release drafting.
• Proficient in managing external relations and communications.
• Highly proficient in Photoshop, Keynote, and PowerPoint.
• Strong CRM skills.
• Desirable but not necessary: Prince 2 certification in Project Management.
• Experience in recruitment and talent management.
• Expertise in drafting client playbooks.
• Experience in managing and developing surveys.

Why should you apply? You’ll work with some of the brightest minds in global marketing and public relations, contributing to high-impact client projects and events across the world. They offer a collaborative and fast-paced work environment where innovation and creativity are at the forefront.