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- Tasks: Support sales operations, manage calls, and coordinate meetings in a dynamic office environment.
- Company: Join Robert Half, a leading recruitment agency with a focus on collaboration and growth.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Why this job: Be the heartbeat of our Cardiff office and make a real impact on daily operations.
- Qualifications: Experience in administration, strong communication skills, and attention to detail are essential.
- Other info: This is a temporary role with opportunities for personal and professional development.
The predicted salary is between 500 - 1500 £ per month.
Robert Half is looking for a temporary Office Manager / Sales Support Specialist to support our Cardiff operation for an initial period of 4 months.
Key responsibilities:
- Sales / recruitment operations support including compliance, referencing, chasing timesheets, reporting and general admin duties.
- Respond to high volume of incoming calls for the UK switchboard - answer and respond to/route telephone enquiries as appropriate within a quick timeframe.
- CV formatting to Robert Half templates when required.
- Action periodic Salesforce reports for the UK i.e. Credit Checks, Open Jobs, New registrations, Data integrity reports and data cleansing exercises on new contacts and companies etc.
- Process data deletion requests & responses.
- Handling pre-registration process for the UK for all practice groups.
- Support Branch leadership where required e.g., attending branch meetings, preparation of PowerPoint slides and tech set up for meetings etc.
- Support in coordinating internal and external meetings, webinars and events (on site and remotely) for branch/s following a pre-event / during event and post event process to ensure maximum return on investment and managing allocated budget.
- General Reception/Front of House management where required - meet & greet visitors, manage room booking system.
- Ordering office supplies and managing budgets i.e. stationery, water / coffee, meeting supplies, etc.
- Adhere to and manage all Health & Safety requirements.
- Support with organisation and implementation of projects (i.e., Appreciation Days, Charity initiatives, marketing days, community days).
- Organisation of employee-related events (anniversaries / recognition events / birthdays / etc.).
- Establish strong working relationship with Corporate department team to cultivate a collaborative environment in a cohabited location.
- Client and candidate event coordination.
Experience needed:
- Experienced administrative professional from within a fast paced environment.
- Available immediately and be able to fully commit to the length of assignment.
- Experience within recruitment or sales administration would be advantageous.
- Must possess an eye for detail, have good system skills (MS packages) and have excellent communication skills.
This is a great opportunity for an energetic administrative professional to support our day to day operations and to play a key role in driving the culture and image of the office.
Office Manager in Cardiff employer: Robert Half
Contact Detail:
Robert Half Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Cardiff
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Manager role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for Office Manager positions and practice your answers. We recommend using the STAR method to structure your responses – it’ll help you showcase your skills effectively.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in making a lasting impression. It shows your enthusiasm and professionalism, which are key traits for an Office Manager.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Office Manager in Cardiff
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your experience in sales support and admin tasks, and don’t forget to showcase your attention to detail – it’s a biggie for us!
Show Off Your Skills: We want to see your system skills shine! Mention your proficiency with MS packages and any experience you have with Salesforce or similar tools. This will help us see how you can hit the ground running.
Be Personable: Since this role involves a lot of communication, let your personality come through in your application. We love candidates who can connect with others, so don’t be afraid to show us your friendly side!
Apply Through Our Website: For the best chance of getting noticed, apply directly through our website. It’s super easy and ensures your application lands right where it needs to be – in front of us!
How to prepare for a job interview at Robert Half
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Office Manager / Sales Support Specialist role. Familiarise yourself with tasks like handling high volumes of calls, managing data in Salesforce, and supporting branch leadership. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and administration, be prepared to discuss your organisational skills. Bring examples of how you've successfully managed multiple tasks or projects in the past. Highlight any experience you have with event coordination or budget management, as these are key aspects of the job.
✨Prepare for Scenario Questions
Expect scenario-based questions during your interview. Think about how you would handle situations like a high volume of incoming calls or coordinating an event under tight deadlines. Practising your responses can help you feel more confident and articulate during the actual interview.
✨Demonstrate Your Communication Skills
Excellent communication is crucial for this role. Be ready to showcase your verbal and written communication skills. You might be asked to format a CV or prepare PowerPoint slides, so consider bringing samples of your work or discussing relevant experiences that highlight your ability to communicate effectively.