Finance and Operations Coordinator (Part-time 4 days per week) in Bicester

Robert Half are proud to be exclusively partnering with Pursuit Racing to recruit their new Finance & Operations Coordinator on a permanent, part-time basis. This is an exciting opportunity to join a genuinely unique business at the heart of European historic motorsport. Founded in 2020, Pursuit Racing was built on a passion for historic motorsport, not just preparing iconic race cars to the very highest standards, but coaching and developing drivers at every level to race with confidence and skill. Operating from a state-of-the-art development centre in Bicester, the team competes in the finest races and rallies across Europe.

Location: Bicester - fully office-based

Working Pattern: 4 days per week (Tues-Fri preferably)

Hours: 8:30am - 5:30pm (1 hour lunch break)

Salary: £28,000 - £33,000 FTE (salary pro-rata'd)

Bonus: Up to 10% annually + Christmas bonus

The Role: Joining a close-knit team, this is a varied, hands-on position that sits at the operational heart of the business. You will manage the full range of day-to-day financial processes, from supplier billing and client invoicing through to bank reconciliations and ledger management, while also providing administrative and operational support to the Managing Director and Finance Manager. The working week is split across finance (three days) and administration (one day), though in practice the role is fluid and you will need to be comfortable pivoting between tasks as priorities shift. There are always plates spinning here, and the right person will thrive on that variety rather than shy away from it.

Responsibilities:

• Finalising purchase orders and processing supplier bills on Xero, ensuring accuracy between the in-house system and Xero
• Understanding the full operation of our in-house inventory system and ensuring its accuracy
• Maintain the payment form and reconcile against Xero, ensuring correct due dates
• Reconcile bank accounts on Xero and ensure all sales and purchase ledger entries are coded accurately to the correct nominal codes, projects, and profit centres.
• Make supplier payments in line with deadlines
• File and organise financial documentation effectively
• Coordinate and maintain the storage tracker of client vehicles and invoicing clients monthly / quarterly
• Review time recorded for in-house jobs and take appropriate action where corrections or follow-up is required
• Maintain the register for race and test entries for Finance audit purposes
• Add one-off parts to jobs on in-house inventory system
• Chase missing VAT invoices, bills, receipts, and required financial documents from the team or external suppliers
• Maintain accurate and up-to-date client and supplier records
• Raise accurate client invoices, ensuring parts and time entries are correct, and send client statements
• Control and maintain utility accounts and related records
• Run finance and operational reports for the FM as required
• Support the MD and FM with ad hoc administrative and finance tasks

Operations & Administration:

• Provide ad hoc administrative support to the MD - including booking travel, transport, and hotels for races abroad
• Manage consumables ordering (e.g. Amazon) and ensure stock levels are maintained
• Handle utilities matters
• Understand and maintain the in-house inventory system, adding parts to jobs as needed
• File and organise financial documentation effectively
• Support the MD and FM with any additional ad hoc tasks as required

Your Profile:

• Highly organised, autonomous, and self-sufficient - able to prioritise your own workload and stay on top of a varied to-do list
• Detail-oriented, with absolute accuracy when handling financial data, invoices, and reconciliations
• Comfortable working at pace and pivoting quickly in response to ad hoc requests
• A confident communicator - clear and professional when dealing with suppliers, clients, and colleagues
• Proactive and solutions-focused - spotting issues early and taking ownership of resolving them
• Trustworthy and discreet when handling sensitive financial information
• Experienced in a fast-paced working environment where multiple priorities compete for your attention

How to Apply: This role is being managed exclusively by Robert Half. To be considered, please apply directly through Robert Half. Please note: any speculative CVs or third-party agency applications submitted directly to Pursuit Racing will be forwarded to Robert Half for review, and will be treated as applications made through Robert Half in the first instance. To ensure your application is handled correctly and promptly, we strongly encourage you to apply through the official Robert Half process.