Sports Administrator

Robert Gordon's College is a thriving independent school dedicated to providing an outstanding education in a safe and supportive environment. We pride ourselves on our strong community values, excellent academic results, and a wide range of extracurricular activities. Our estate includes state-of-the-art facilities, extensive sports grounds, and historic buildings, all of which require a proactive approach to health and safety.

We are seeking a Sports Administrator to join our team. This is a crucial role responsible for managing administrative support to the PE and Sports departments and ensuring specific aspects of the department run efficiently, allowing coaches to focus on teaching. This position can be full-time or part-time with exact working days/hours to be discussed and agreed with the successful applicant.  This is a term-time post.

Key tasks of the position include:

• Management of Curricular and Co-Curricular Transport & Logistics, specifically co-ordinating bus bookings from all sports, determining transport requirements based on sports registers and co-curricular clubs, sourcing and allocating staff to buses, being the main point of contact for bus companies, maintaining accurate spreadsheets and invoice reconciliation;
• Management of External Venues, specifically ensuring timely bookings annually, being the main point of contact for external venues, and managing long-term and ad-hoc bookings for all sports;
• General administrative support to the Head of Physical Education and the Director of Sport, as required;
• RGC Sport Social Media, specifically regularly updating all RGC Sport social media;
• Support for International Sports Tours, specifically assisting the Director of Sport in planning and preparing for international tours, and being the main point of contact for tour companies;
• Annual Sports Team Photographs, specifically organising the timetable avoiding clashes with other events, informing staff, parents and pupils of the arrangements, and liaising with the photographers.

The successful candidate will have excellent interpersonal, communication and organisational skills, excellent prioritisation and multi-tasking skills, be flexible and adaptable and a high IT proficiency.

Our Values and Approach

At Robert Gordon’s College we believe that diversity drives innovation and a strong community. We welcome applications from all candidates with the required professional qualifications and experience. Our commitment to inclusion across race, gender, age, religion, identity, and experience drives us forward every day as we strive to ensure our staff and pupils all feel equally valued and important. The College provides excellent professional development opportunities and supports staff who want to pursue ongoing training or qualifications.

Robert Gordon’s College provides a broad range of benefits in addition to the salary remuneration you will receive. These benefits are non-contractual and may be changed by the College. Currently, the benefits provided to employees include:

• Access to a free and confidential Employee Assistance Programme;
• Access to free, confidential and independent Financial Advice;
• Generous staff fee discount (after one year’s service);
• Financial contribution toward the cost of buying prescription eyewear required for work;
• A Bike to Work Scheme;
• A grant towards the cost of buying a computer;
• Life Insurance and Group Personal Accident Insurance;
• Preferential/corporate rates at local wellbeing practitioners;
• Preferential parking rates at the Bon Accord Centre car parks;
• Access to a third party cashback and discount site via RGC email addresses;
• Family Friendly leave above statutory requirements. This includes maternity, paternity & adoption leave, and time off for dependents.

This post is subject to the safe recruitment process required by the regulatory bodies associated with the services operated at Robert Gordon’s College, including a PVG check.

To apply for this post, please complete an application form and submit it via the ‘Apply Now’ section of our website. The closing date for applications is 12 noon on the 29th of September 2025.