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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel coordination, and communication.
- Company: Join Roam, an ambitious EV scale-up driving the electric vehicle revolution.
- Benefits: Enjoy flexible work, enhanced leave, and wellbeing perks.
- Why this job: Be part of a dynamic team making a real impact in the EV industry.
- Qualifications: 3+ years as an assistant, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Diversity is valued; all backgrounds are encouraged to apply.
The predicted salary is between 28800 - 43200 £ per year.
Job Summary
We are seeking a highly organised and proactive PersonalAssistant to support our CEO and wider Executive Team. In this role, you will provide high-level administrative and organisational support, ensuring the smooth and efficient running of day-to-day operations. You will be responsible for managing complex diaries, coordinating travel and meetings, and serving as a key point of contact for internal and external stakeholders.
Duties and responsibilities
- Managing calendars, scheduling appointments, and coordinating meetings for the CEO and C-Suite level
- Building and maintaining strong relationships with internal and external stakeholders
- Communication with varied external stakeholders to ensure smooth arrangements are made for in person and virtual meetings
- Prepare reports, presentations, and documentation for key meetings.
- Act as a liaison between departments, ensuring seamless communication and collaboration.
- Attending meetings, taking minutes, and following up on action items
- Accurately maintaining records and files, ensuring confidentiality and data integrity
- Act as Office support for helping to run the office for staff
- Please note this is not an exhaustive list and additional related duties may fall within the scope of this position.
Skills/ Experience
- You have at least 3+ years of experience as an assistant, preferably in a start up or a lean business
- Strong organisational and multitasking skills, happy to turn your hand to business support needs
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office and administrative tools.
- Ability to work independently and handle confidential information with discretion.
- Confident in managing calendars, scheduling appointments, coordinating meetings and managing inboxes
Additional
- Full-time
- This is a onsite role due to the office support responsibilities
Diversity matters!
At Roam, we value diversity and encourage individuals to apply, even if their experience doesn\’t align perfectly with the requirements. You might be the perfect fit.
Why join us?
Join an ambitious EV scale-up with strong backing as we contribute to the EV revolution. Work in a flexible environment with numerous perks including enhanced leave allowance, learning and wellbeing benefits, and more.
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Personal Assistant to CEO employer: Roam
Contact Detail:
Roam Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to CEO
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's mission. Understanding their priorities and values will help you tailor your approach and demonstrate that you're genuinely interested in supporting them effectively.
✨Tip Number 2
Network with current or former employees, especially those who have worked closely with the CEO or executive team. They can provide valuable insights into the company culture and expectations, which can give you an edge during the interview process.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar management scenario. This could involve demonstrating how you would prioritise tasks and manage conflicting schedules, which is crucial for a Personal Assistant role.
✨Tip Number 4
Research the latest trends in administrative support and tools that enhance productivity. Being knowledgeable about innovative solutions can impress the hiring team and show that you're proactive about improving efficiency.
We think you need these skills to ace Personal Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially in managing calendars and coordinating meetings. Use specific examples that demonstrate your organisational skills and ability to handle confidential information.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your experience in supporting executives and how your skills align with the responsibilities outlined in the job description.
Highlight Communication Skills: Since the role involves liaising with various stakeholders, emphasise your communication and interpersonal abilities. Provide examples of how you've successfully managed relationships in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Roam
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage complex diaries and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings or coordinated travel in the past.
✨Demonstrate Strong Communication Abilities
Communication is key in this role. Highlight your experience in liaising with various stakeholders and how you ensure smooth communication between departments. Consider preparing a brief example of a challenging communication scenario you've navigated.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think about potential challenges you might face in the role, such as managing conflicting priorities, and prepare your strategies for handling them effectively.
✨Familiarise Yourself with the Company
Research Roam and its mission in the EV sector. Understanding the company's values and goals will help you tailor your responses and demonstrate your genuine interest in contributing to their success.