At a Glance
- Tasks: Manage transport logistics and ensure smooth operations across multiple campuses.
- Company: Join RNN Group, a leading education and training provider.
- Benefits: Enjoy competitive salary, generous leave, and access to wellness support.
- Other info: Flexible working hours and fantastic career development opportunities await you.
- Why this job: Be the heartbeat of our Estates department and make a real impact.
- Qualifications: Experience in estates administration and strong communication skills required.
The predicted salary is between 28019 - 28019 £ per year.
Estates Admin and Transport Coordinator
Hours: Full time (37 hours each week, all year round)
Duration: Permanent
Salary: £28,019 a year + benefits
Location: Cross college role (Rotherham College, Dearne Valley College and North Notts College)
About the Role
Are you a highly organised multitasker with a knack for logistics? We are looking for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department. This is a pivotal role that keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach. You will be the primary point of contact for the Estates Department, liaising with everyone from internal staff and students to external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring that communication is seamless across all three of our main campuses.
Key Responsibilities
- Transport & Fleet Management
- Manage the minibus booking calendar and scheduling.
- Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
- Act as the first responder for transport-related issues, including delays or accidents.
- Departmental Administration & Finance
- Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Safety & Compliance
- Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
You will…
To be successful in this role you will need to have previous experience within an estates/facilities environment, with a strong administration skill set. You will be able to work to regulations and compliance, and ensure recordkeeping and management of systems and databases are maintained to a high standard. You’ll be working across three sites, so the ability to build relationships and communicate clearly with diverse teams is essential. Ideally, you will have had supervision of others and be able to support colleagues in managing their own workloads as well as your own ensuring an efficient and excellent service to the Group. You will hold a Level 2 (or equivalent) qualification in English and Maths (or be willing to undertake). Additional qualifications such as business administration, customer service or IT systems will be desirable as well as being proficient in the use of a range of online systems and packages such as Microsoft or Google.
We understand that no candidate will perfectly match every qualification or criterion listed. If your experience differs from what we've outlined but you believe you can contribute to this role, we encourage you to apply!
Department Info
The role of Estates Admin and Transport Coordinator reports to the Director of Estates, Security and Health & Safety. You will line manage the Estates Admin Apprentice, and will also closely with colleagues within Estates including Campus Managers, Security & Pastoral Officers, Caretakers. You will also liaise with staff across the Group as well as external suppliers.
Our excellent benefits and rewards package:
- Access to local government pensions scheme (with employer contributions from 17.7% to 23.68%)
- Up to 41 days annual leave per year including closure during Christmas period
- Access to our gyms, restaurants and salons
- Staff health & wellbeing and benefits schemes including in-house Occupational Health service
- Extensive wellbeing support through a digital Wellbeing Hub that offers a broad range of support for physical, mental, and financial wellbeing.
- Full, part time and flexible working hours available in many roles
- Free Parking available at all of our sites
- Fantastic career development opportunities including funding for teacher training, apprenticeships and various other industry recognised qualifications
- New FE teachers can also apply for grants of up to £6,000 in STEM subjects (conditions apply) through the teacher retention initiative
- Recruitment Referral Scheme for all employees, worth £200 per referral made
What is the RNN Group?
RNN Group’s main goal is to be an ‘outstanding’ education and training provider and this is at the heart of everything that we do. To help us achieve this we are looking to recruit highly motivated, innovative and dynamic individuals to join our existing teams. To be a part of the team at RNN Group we will expect you to be committed to our values too.
To Apply
If you feel you are a suitable candidate and would like to work for RNN Group, please proceed through the following link to be redirected to our website to complete your application.
Estates Admin and Transport Coordinator - Rotherham in Millbrook employer: RNN Group
RNN Group is an exceptional employer that prioritises employee wellbeing and professional growth, offering a comprehensive benefits package including generous annual leave, access to local government pension schemes, and extensive career development opportunities. With a supportive work culture that values innovation and collaboration across multiple campuses, employees can thrive in a dynamic environment while making a meaningful impact in the education sector.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Admin and Transport Coordinator - Rotherham in Millbrook
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with current employees at RNN Group. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Understand what makes RNN Group tick and be ready to discuss how your skills align with their mission. Show them you’re not just another candidate!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your relevant experience in estates and transport coordination.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Estates Admin and Transport Coordinator - Rotherham in Millbrook
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you manage multiple tasks and keep everything running smoothly, just like you would in the Estates Admin role.
Tailor Your Experience:Don’t just send a generic application! Tailor your experience to match the key responsibilities listed in the job description. We love seeing how your past roles relate to transport management and administration.
Be Clear and Concise:When writing your application, keep it clear and concise. We appreciate straightforward communication, so make sure your points are easy to understand and get straight to the point.
Apply Through Our Website:Remember to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at RNN Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Estates Admin and Transport Coordinator role. Familiarise yourself with logistics management, compliance regulations, and the specific needs of the campuses you'll be working across. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a highly organised multitasker, it's crucial to demonstrate your ability to manage multiple tasks effectively. Prepare examples from your past experiences where you've successfully handled logistics or administrative challenges. This will highlight your problem-solving skills and your knack for keeping things running smoothly.
✨Build Rapport
Since you'll be liaising with various teams and external contractors, showing your interpersonal skills during the interview is key. Practice how you can build rapport quickly, perhaps by discussing your previous experiences in team settings or how you've managed relationships with diverse groups. This will reassure them that you can communicate clearly and effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the current challenges the Estates department faces or how success is measured in this role. This shows your enthusiasm and willingness to engage with the team, plus it gives you valuable insights into what they’re looking for in a candidate.
