At a Glance
- Tasks: Manage transport logistics and ensure smooth operations across multiple campuses.
- Company: Join RNN Group, a leading education and training provider.
- Benefits: Enjoy competitive salary, generous leave, and access to wellness support.
- Other info: Flexible working hours and fantastic career development opportunities await you.
- Why this job: Be the heartbeat of our Estates department and make a real impact.
- Qualifications: Experience in estates/facilities and strong admin skills required.
The predicted salary is between 28019 - 28019 £ per year.
Estates Admin and Transport Coordinator
Hours: Full time (37 hours each week, all year round)
Duration: Permanent
Salary: £28,019 a year + benefits
Location: Cross college role (Rotherham College, Dearne Valley College and North Notts College)
About the Role
Are you a highly organised multitasker with a knack for logistics? We are looking for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department. This is a pivotal role that keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach. This isn't your average desk job. You will be the primary point of contact for the Estates Department, liaising with everyone from internal staff and students to external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring that communication is seamless across all three of our main campuses.
Key Responsibilities
- Transport & Fleet Management
- Lead the Journey: Manage the minibus booking calendar and scheduling.
- People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Compliance Expert: Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
- Problem Solver: Act as the first responder for transport-related issues, including delays or accidents.
- Departmental Administration & Finance
- Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Safety & Compliance
- Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
You will…
To be successful in this role you will need to have previous experience within an estates/facilities environment, with a strong administration skill set. You will be able to work to regulations and compliance, and ensure recordkeeping and management of systems and databases are maintained to a high standard. You’ll be working across three sites, so the ability to build relationships and communicate clearly with diverse teams is essential. Ideally, you will have had supervision of others and be able to support colleagues in managing their own workloads as well as your own ensuring an efficient and excellent service to the Group. You will hold a Level 2 (or equivalent) qualification in English and Maths (or be willing to undertake). Additional qualifications such as business administration, customer service or IT systems will be desirable as well as being proficient in the use of a range of online systems and packages such as Microsoft or Google.
We understand that no candidate will perfectly match every qualification or criterion listed. If your experience differs from what we've outlined but you believe you can contribute to this role, we encourage you to apply!
Department Info
The role of Estates Admin and Transport Coordinator reports to the Director of Estates, Security and Health & Safety. You will line manage the Estates Admin Apprentice, and will also closely with colleagues within Estates including Campus Managers, Security & Pastoral Officers, Caretakers. You will also liaise with staff across the Group as well as external suppliers.
Our excellent benefits and rewards package:
- Access to local government pensions scheme (with employer contributions from 17.7% to 23.68%)
- Up to 41 days annual leave per year including closure during Christmas period
- Access to our gyms, restaurants and salons
- Staff health & wellbeing and benefits schemes including in-house Occupational Health service
- Extensive wellbeing support through a digital Wellbeing Hub that offers a broad range of support for physical, mental, and financial wellbeing.
- Full, part time and flexible working hours available in many roles
- Free Parking available at all of our sites
- Fantastic career development opportunities including funding for teacher training, apprenticeships and various other industry recognised qualifications
- New FE teachers can also apply for grants of up to £6,000 in STEM subjects (conditions apply) through the teacher retention initiative
- Recruitment Referral Scheme for all employees, worth £200 per referral made
What is the RNN Group?
RNN Group’s main goal is to be an ‘outstanding’ education and training provider and this is at the heart of everything that we do. To help us achieve this we are looking to recruit highly motivated, innovative and dynamic individuals to join our existing teams. To be a part of the team at RNN Group we will expect you to be committed to our values too.
To Apply
If you feel you are a suitable candidate and would like to work for RNN Group, please proceed through the following link to be redirected to our website to complete your application.
Estates Admin and Transport Coordinator - Rotherham in Hook employer: RNN Group
RNN Group is an exceptional employer that prioritises employee wellbeing and professional growth, offering a comprehensive benefits package including generous annual leave, access to local government pension schemes, and extensive career development opportunities. With a supportive work culture that values innovation and collaboration across multiple campuses in Rotherham, employees are empowered to thrive in their roles while contributing to a meaningful mission in education and training.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Admin and Transport Coordinator - Rotherham in Hook
✨Tip Number 1
Get to know the company! Research RNN Group and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend local events. Building relationships can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions related to estates administration and transport coordination. Think about examples from your past experiences that showcase your skills and problem-solving abilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Estates Admin and Transport Coordinator - Rotherham in Hook
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you manage multiple tasks and keep everything running smoothly, just like you would in the Estates Admin & Transport Coordinator role.
Tailor Your Experience:Don’t just list your previous jobs; connect your experience to the key responsibilities mentioned in the job description. We’re looking for someone who can directly relate their past roles to what we need in this position.
Be Clear and Concise:When writing your application, clarity is key! Use straightforward language and get to the point quickly. We appreciate a well-structured application that’s easy to read and understand.
Apply Through Our Website:Remember to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at RNN Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Estates Admin and Transport Coordinator role. Familiarise yourself with logistics management, compliance regulations, and the specific needs of the campuses you'll be working across. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a highly organised multitasker, it's crucial to demonstrate your ability to manage multiple tasks effectively. Prepare examples from your past experiences where you've successfully handled logistics or administrative challenges. This will highlight your problem-solving skills and your knack for keeping things running smoothly.
✨Build Rapport
Since you'll be liaising with diverse teams, practice building rapport during the interview. Be friendly and approachable, and don’t hesitate to ask questions about the team dynamics and how they collaborate across the campuses. This shows that you value communication and teamwork, which are essential for this role.
✨Prepare for Compliance Questions
Expect questions related to compliance and record-keeping, as these are vital aspects of the job. Brush up on relevant regulations and think of examples where you've ensured compliance in previous roles. Being able to discuss your experience with safety protocols and documentation will set you apart as a strong candidate.
