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For Companies At a Glance
- Tasks: Coordinate transport logistics and manage administrative tasks across multiple campuses.
- Company: Join a dynamic educational environment with a focus on teamwork and community.
- Benefits: Enjoy generous annual leave, pension contributions, and access to wellness programmes.
- Other info: Flexible working hours and career development opportunities available.
- Why this job: Be the backbone of our estates team and make a real difference in campus operations.
- Qualifications: Strong admin skills and experience in facilities management are essential.
The predicted salary is between 28019 - 28019 £ per year.
Hours: Full time (37 hours each week, all year round)
Duration: Permanent
Salary: £28,019 a year + benefits
Location: Cross college role (Rotherham College, Dearne Valley College and North Notts College)
Closing date: 05/05/2026
About the Role
Are you a highly-organised multitasker with a knack for logistics? We look for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department. This pivotal role keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach. You will be the primary point of contact for the Estates Department, liaising with internal staff, students, external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring seamless communication across all three of our main campuses.
Key Responsibilities
- Transport & Fleet Management
- Lead the Journey: Manage the minibus booking calendar and scheduling.
- People Management: Directly line manage college drivers, oversee rotas, route planning, and training.
- Compliance Expert: Ensure our vehicle fleet is road-legal and manage tax, insurance, MOT, and servicing.
- Problem Solver: Act as first responder for transport-related issues, including delays or accidents.
- Departmental Administration & Finance
- Procurement Pro: Order supplies and PPE for the Group, ensuring value for money and strict procurement procedures.
- Financial Accuracy: Process invoices, purchase orders and manage service contracts; track remedial works and insurance records.
- Systems Specialist: Primary admin user for CAFM/CRM system, provide training and monitor compliance.
- Safety & Compliance
- Emergency Response: Maintain radio communication; key role in emergency responses including fire evacuations and directing emergency services.
- Records Management: Maintain compliance records (COSHH, risk assessments, equipment registers).
- Mentorship: Line manage the Estates Admin Apprentice, helping develop talent.
What You’ll Need
- Previous experience within an estates/facilities environment with strong administration skills.
- Ability to work to regulations and compliance, and maintain accurate record-keeping and system databases.
- Working across three sites requires building relationships and clear communication with diverse teams.
- Experience in supervision and supporting colleagues in managing workloads.
- Level 2 (or equivalent) qualification in English and Maths (or willing to undertake).
- Desirable qualifications: business administration, customer service, IT systems.
- Proficiency in Microsoft/Google office suites and online systems.
Benefits
- Access to local government pension scheme (employer contributions 17.7% to 23.68%).
- Up to 41 days annual leave including Christmas period closure.
- Access to gyms, restaurants and salons.
- Staff health & wellbeing schemes, including in-house Occupational Health service.
- Digital Wellbeing Hub for physical, mental, and financial wellbeing support.
- Full, part-time and flexible working hours available in many roles.
- Free parking at all sites.
- Career development opportunities: funding for teacher training, apprenticeships and industry-recognised qualifications.
- Recruitment referral scheme (£200 per referral).
Department Info
The role reports to the Director of Estates, Security and Health & Safety. You will line-manage the Estates Admin Apprentice and work closely with colleagues within Estates, including Campus Managers, Security & Pastoral Officers, and Caretakers. You will liaise with staff across the Group and external suppliers.
Estates Admin and Transport Coordinator in England employer: RNN Group
Contact Detail:
RNN Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Admin and Transport Coordinator in England
✨Tip Number 1
Network like a pro! Reach out to current employees at Rotherham College, Dearne Valley College, and North Notts College on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the Estates department and think about how your skills in logistics and administration can make a difference. Show them you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on those key responsibilities like transport management and compliance – it’ll help you feel more confident when it’s your turn.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Estates Admin and Transport Coordinator in England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Estates Admin and Transport Coordinator role. Highlight your relevant experience in logistics, administration, and compliance. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of your multitasking abilities and how you've successfully managed transport or administrative tasks in the past.
Showcase Your Communication Skills: Since this role involves liaising with various teams and external contractors, it's crucial to demonstrate your communication skills. In your application, mention any experiences where you effectively communicated across different groups or resolved issues.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at RNN Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Estates Admin and Transport Coordinator role. Familiarise yourself with the key responsibilities like transport management, compliance, and departmental administration. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a highly-organised multitasker, it's crucial to demonstrate your organisational skills during the interview. Prepare examples of how you've successfully managed logistics or administrative tasks in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your problem-solving abilities.
✨Build Rapport with Interviewers
Since this role involves liaising with various teams, showing your interpersonal skills is key. Be friendly and approachable during the interview. Ask questions about the team dynamics and express your enthusiasm for collaborating with diverse groups across the campuses.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, be ready to discuss your experience with regulations and record-keeping. Brush up on relevant compliance standards and think of specific instances where you've ensured adherence to policies. This will demonstrate your capability to maintain high standards in the Estates department.