At a Glance
- Tasks: Manage transport logistics and ensure smooth operations across multiple campuses.
- Company: Join RNN Group, a leading education and training provider.
- Benefits: Enjoy competitive salary, generous leave, and access to wellness support.
- Other info: Flexible working hours and fantastic career development opportunities await you.
- Why this job: Be the heartbeat of our Estates department and make a real impact.
- Qualifications: Experience in estates administration and strong organisational skills required.
The predicted salary is between 28019 - 28019 £ per year.
Estates Admin and Transport Coordinator
Hours: Full time (37 hours each week, all year round)
Duration: Permanent
Salary: £28,019 a year + benefits
Location: Cross college role (Rotherham College, Dearne Valley College and North Notts College)
About the Role
Are you a highly organised multitasker with a knack for logistics? We are looking for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department. This is a pivotal role that keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach. You will be the primary point of contact for the Estates Department, liaising with everyone from internal staff and students to external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring that communication is seamless across all three of our main campuses.
Key Responsibilities
- Transport & Fleet Management
- Manage the minibus booking calendar and scheduling.
- Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
- Act as the first responder for transport-related issues, including delays or accidents.
- Departmental Administration & Finance
- Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Safety & Compliance
- Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
You will…
To be successful in this role you will need to have previous experience within an estates/facilities environment, with a strong administration skill set. You will be able to work to regulations and compliance, and ensure recordkeeping and management of systems and databases are maintained to a high standard. You’ll be working across three sites, so the ability to build relationships and communicate clearly with diverse teams is essential. Ideally, you will have had supervision of others and be able to support colleagues in managing their own workloads as well as your own ensuring an efficient and excellent service to the Group. You will hold a Level 2 (or equivalent) qualification in English and Maths (or be willing to undertake). Additional qualifications such as business administration, customer service or IT systems will be desirable as well as being proficient in the use of a range of online systems and packages such as Microsoft or Google.
We understand that no candidate will perfectly match every qualification or criterion listed. If your experience differs from what we've outlined but you believe you can contribute to this role, we encourage you to apply!
Department Info
The role of Estates Admin and Transport Coordinator reports to the Director of Estates, Security and Health & Safety. You will line manage the Estates Admin Apprentice, and will also closely with colleagues within Estates including Campus Managers, Security & Pastoral Officers, Caretakers. You will also liaise with staff across the Group as well as external suppliers.
Our excellent benefits and rewards package:
- Access to local government pensions scheme (with employer contributions from 17.7% to 23.68%)
- Up to 41 days annual leave per year including closure during Christmas period
- Access to our gyms, restaurants and salons
- Staff health & wellbeing and benefits schemes including in-house Occupational Health service
- Extensive wellbeing support through a digital Wellbeing Hub that offers a broad range of support for physical, mental, and financial wellbeing.
- Full, part time and flexible working hours available in many roles
- Free Parking available at all of our sites
- Fantastic career development opportunities including funding for teacher training, apprenticeships and various other industry recognised qualifications
- New FE teachers can also apply for grants of up to £6,000 in STEM subjects (conditions apply) through the teacher retention initiative
- Recruitment Referral Scheme for all employees, worth £200 per referral made
What is the RNN Group?
RNN Group’s main goal is to be an ‘outstanding’ education and training provider and this is at the heart of everything that we do. To help us achieve this we are looking to recruit highly motivated, innovative and dynamic individuals to join our existing teams. To be a part of the team at RNN Group we will expect you to be committed to our values too.
To Apply
If you feel you are a suitable candidate and would like to work for RNN Group, please proceed through the following link to be redirected to our website to complete your application.
Estates Admin and Transport Coordinator - Rotherham in Chesterfield employer: RNN Group
At RNN Group, we pride ourselves on being an exceptional employer, offering a supportive work culture that prioritises employee wellbeing and professional growth. With access to generous benefits such as a local government pension scheme, extensive annual leave, and opportunities for career development, our Estates Admin and Transport Coordinator role is not just a job but a pathway to a fulfilling career in a dynamic educational environment across our three campuses in Rotherham. Join us to make a meaningful impact while enjoying a collaborative atmosphere that values innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Admin and Transport Coordinator - Rotherham in Chesterfield
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with current employees at RNN Group. Building relationships can give you insider info and might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching the role and the company. Understand their values and how your skills align with the Estates Admin & Transport Coordinator position. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice common interview questions and scenarios related to logistics and administration. Think about how you would handle transport-related issues or manage a team. Being ready with examples will show you’re the right fit for the job.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be perfect for the Estates Admin & Transport Coordinator position.
We think you need these skills to ace Estates Admin and Transport Coordinator - Rotherham in Chesterfield
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, highlight your knack for multitasking and organisation. We want to see how you can keep things running smoothly, just like you'll do in the role!
Be Clear About Your Experience:Make sure to detail any previous experience in estates or facilities management. We’re looking for someone who knows their way around compliance and recordkeeping, so don’t hold back!
Communicate Like a Pro:Since you'll be liaising with various teams, showcase your communication skills in your application. Let us know how you build relationships and keep everyone in the loop!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at RNN Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Estates Admin and Transport Coordinator role. Familiarise yourself with logistics management, compliance regulations, and the specific needs of the campuses you'll be working across. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a highly organised multitasker, it's crucial to demonstrate your ability to manage multiple tasks effectively. Prepare examples from your past experiences where you've successfully handled logistics or administrative challenges. This will highlight your problem-solving skills and your knack for keeping things running smoothly.
✨Build Rapport
Since you'll be liaising with various teams and external contractors, showcasing your communication skills is vital. During the interview, engage with your interviewers, ask questions about their experiences, and express your enthusiasm for collaboration. This will help you come across as a team player who can build strong relationships.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, be ready to discuss your experience with recordkeeping and adherence to regulations. Think of specific instances where you've ensured compliance in previous roles, and be prepared to explain how you would maintain high standards in this position.
