At a Glance
- Tasks: Manage transport logistics and provide vital administrative support across three campuses.
- Company: Join a dynamic educational group focused on operational excellence.
- Benefits: Enjoy competitive salary, generous leave, and access to wellness resources.
- Other info: Great career growth opportunities and flexible working hours available.
- Why this job: Be the heartbeat of our estates team and make a real difference every day.
- Qualifications: Experience in facilities management and strong admin skills required.
The predicted salary is between 28019 - 28019 € per year.
Hours: Full time (37 hours each week, all year round)
Duration: Permanent
Salary: £28,019 a year + benefits
Location: Cross college role (Rotherham College, Dearne Valley College and North Notts College)
About the Role
Are you a highly organised multitasker with a knack for logistics? We are looking for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department. This is a pivotal role that keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach. This isn't your average desk job. You will be the primary point of contact for the Estates Department, liaising with everyone from internal staff and students to external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring that communication is seamless across all three of our main campuses.
Key Responsibilities
- Transport & Fleet Management
- Lead the Journey: Manage the minibus booking calendar and scheduling.
- People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
- Compliance Expert: Ensure the entire Group vehicle fleet is road‑legal, managing tax, insurance, MOTs, and servicing.
- Problem Solver: Act as the first responder for transport‑related issues, including delays or accidents.
- Departmental Administration & Finance
- Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
- Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
- Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
- Safety & Compliance
- Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
- Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
- Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
You will
To be successful in this role you will need to have previous experience within an estates/facilities environment, with a strong administration skill set. You will be able to work to regulations and compliance, and ensure record‑keeping and management of systems and databases are maintained to a high standard. You’ll be working across three sites, so the ability to build relationships and communicate clearly with diverse teams is essential. Ideally, you will have had supervision of others and be able to support colleagues in managing their own workloads as well as your own ensuring an efficient and excellent service to the Group. You will hold a Level 2 (or equivalent) qualification in English and Maths (or be willing to undertake). Additional qualifications such as business administration, customer service or IT systems will be desirable as well as being proficient in the use of a range of online systems and packages such as Microsoft or Google.
Department Info
The role of Estates Admin and Transport Coordinator reports to the Director of Estates, Security and Health & Safety. You will line manage the Estates Admin Apprentice, and will also closely with colleagues within Estates including Campus Managers, Security & Pastoral Officers, Caretakers. You will also liaise with staff across the Group as well as external suppliers.
Our excellent benefits and rewards package
- Access to local government pensions scheme (with employer contributions from 17.7% to 23.68%)
- Up to 41 days annual leave per year including closure during Christmas period
- Access to our gyms, restaurants and salons
- Staff health & wellbeing and benefits schemes including in‑house Occupational Health service
- Extensive wellbeing support through a digital Wellbeing Hub that offers a broad range of support for physical, mental, and financial wellbeing.
- Full, part time and flexible working hours available in many roles
- Free Parking available at all of our sites
- Fantastic career development opportunities including funding for teacher training, apprenticeships and various other industry recognised qualifications
- New FE teachers can also apply for grants of up to £6,000 in STEM subjects (conditions apply) through the teacher retention initiative
- Recruitment Referral Scheme for all employees, worth £200 per referral made
Estates Admin and Transport Coordinator in Catcliffe employer: RNN Group
Join a dynamic and supportive work environment as an Estates Admin and Transport Coordinator, where your organisational skills will be valued across three vibrant campuses. With access to generous benefits such as up to 41 days of annual leave, a local government pension scheme, and extensive career development opportunities, you will thrive in a culture that prioritises employee wellbeing and professional growth. This role not only offers a chance to make a meaningful impact on campus operations but also provides the unique advantage of working within a collaborative team dedicated to excellence in education.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Admin and Transport Coordinator in Catcliffe
✨Tip Number 1
Network like a pro! Reach out to current employees at the colleges or in similar roles. A friendly chat can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the colleges and their estates departments. Be ready to discuss how your skills in logistics and administration can keep their campuses running smoothly.
✨Tip Number 3
Show off your multitasking skills during the interview! Share examples of how you've juggled multiple responsibilities in the past, especially in transport management or administrative roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Estates Admin and Transport Coordinator in Catcliffe
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, highlight your knack for multitasking and organisation. We want to see how you can keep things running smoothly, just like you'll do in the Estates department!
Be Clear About Your Experience:Make sure to detail your previous experience in estates or facilities management. We’re looking for someone who knows their way around compliance and record-keeping, so don’t hold back on showcasing your skills!
Tailor Your Application:Use the job description as your guide! Tailor your application to reflect the key responsibilities and qualifications mentioned. This shows us you’ve done your homework and are genuinely interested in the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly. Plus, it’s super easy!
How to prepare for a job interview at RNN Group
✨Know Your Logistics
Familiarise yourself with the logistics and transport management aspects of the role. Be ready to discuss your experience in managing schedules, rotas, and compliance for vehicle fleets. Highlight any specific systems you've used in the past.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your ability to multitask and stay organised. Think about times when you successfully managed multiple priorities or streamlined processes. This will show that you can handle the operational heartbeat of the Estates department.
✨Communication is Key
Since you'll be liaising with various teams and external contractors, practice articulating your thoughts clearly. Prepare to discuss how you've built relationships in previous roles and how you handle communication across different groups.
✨Be a Problem Solver
Think of scenarios where you've had to respond to unexpected issues, especially in a transport or facilities context. Be ready to share how you approached these challenges and what solutions you implemented, as this role requires quick thinking and effective problem-solving skills.
