At a Glance
- Tasks: Support internal teams with admin, compliance, and operational tasks to keep the office running smoothly.
- Company: Join RMT Accountants & Business Advisors Ltd, a dynamic firm in Newcastle Upon Tyne.
- Benefits: Enjoy a 12-month contract with opportunities for training and professional growth.
- Other info: Fire Marshal or First Aid experience is a bonus; training can be provided.
- Why this job: Be the go-to person in a collaborative environment while gaining valuable experience in a corporate setting.
- Qualifications: Ideal candidates should have office admin experience and strong communication skills.
The predicted salary is between 24000 - 36000 £ per year.
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Description
We are seeking a proactive and organised Office Administrator to join our team in a vital internally facing role. This position is central to keeping our office running smoothly by supporting our internal teams with administrative, compliance, and operational tasks. If you're someone who enjoys being the go-to person in a professional environment , this could be the perfect fit.
This will be a 12 month fixed term contract
The Role
As an Office Administrator, you will provide key support to internal staff across a variety of day-to-day functions. Your responsibilities will include:
- Delivering exceptional administrative support to internal teams
- Handling operational tasks such as printing invoices, filing, and setting up internal documentation
- Carrying out compliance-related duties (e.g. AML checks, engagement letters)
- Maintaining and overseeing the internal client portal
- Providing high-quality secretarial support, including mail merges and preparing well-formatted reports
Department: Accounting
Location: Newcastle Upon Tyne
We are seeking a proactive and organised Office Administrator to join our team in a vital internally facing role. This position is central to keeping our office running smoothly by supporting our internal teams with administrative, compliance, and operational tasks. If you're someone who enjoys being the go-to person in a professional environment , this could be the perfect fit.
This will be a 12 month fixed term contract
The Role
As an Office Administrator, you will provide key support to internal staff across a variety of day-to-day functions. Your responsibilities will include:
- Delivering exceptional administrative support to internal teams
- Handling operational tasks such as printing invoices, filing, and setting up internal documentation
- Carrying out compliance-related duties (e.g. AML checks, engagement letters)
- Maintaining and overseeing the internal client portal
- Providing high-quality secretarial support, including mail merges and preparing well-formatted reports
- Greeting and assisting visitors (e.g. couriers, suppliers) in a professional and friendly manner
- Coordinating internal meeting room bookings and arranging catering/setup as needed
- Preparing hot/cold refreshments for internal meetings and training sessions
- Covering reception duties during leave or busy periods, including answering internal calls
- Supporting with mail distribution, stationery stock, and general office upkeep
- Assisting with ad hoc tasks that help the team work more efficiently and effectively
We’re looking for someone who thrives in a behind-the-scenes role, supporting others and keeping things running like clockwork. The ideal candidate will have:
- Experience in office administration, ideally in a professional services or corporate setting
- A collaborative and can do attitude
- Confidence in handling hospitality and office support duties
- Strong written and verbal communication skills
- Confident working with Microsoft Teams, Outlook, PowerPoint, Excel, and advanced Word
- Great attention to detail and the ability to anticipate office needs
- Fire Marshal or First Aid experience is a bonus — but training can be provided
Seniority level
Seniority level
Associate
Employment type
Employment type
Contract
Job function
Job function
Information TechnologyIndustries
Accounting
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#J-18808-LjbffrSecretarial Administrator in North East employer: RMT Accountants & Business Advisors Ltd
RMT Accountants & Business Advisors Ltd is an exceptional employer located in the vibrant town of Hexham, offering a supportive work culture that values professional development and teamwork. Employees benefit from a range of growth opportunities, including mentorship and training programmes, while enjoying a balanced work-life environment that fosters both personal and professional fulfilment. Joining our team means being part of a dedicated group that prioritises excellence and client satisfaction in the heart of a thriving community.
Contact Details:
RMT Accountants & Business Advisors Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secretarial Administrator in North East
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as handling compliance-related duties and maintaining internal documentation. This will help you demonstrate your understanding of the role during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed office logistics or supported teams in previous roles. Being able to share real-life scenarios can set you apart from other candidates.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Word, Excel, and PowerPoint. Being proficient in these tools is crucial for the role, so consider doing a quick online course or tutorial to boost your confidence.
✨Tip Number 4
Network with current or former employees of RMT Accountants & Business Advisors Ltd if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when applying.
We think you need these skills to ace Secretarial Administrator in North East
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in office administration, particularly in professional services or corporate settings. Emphasise skills like attention to detail and proficiency with Microsoft Office tools.
Craft a Strong Cover Letter:Write a cover letter that showcases your proactive attitude and organisational skills. Mention specific examples of how you've successfully supported teams in previous roles, especially in administrative tasks.
Highlight Communication Skills:Since strong written and verbal communication skills are essential for this role, provide examples in your application that demonstrate your ability to communicate effectively in a professional environment.
Show Enthusiasm for the Role:Express your enthusiasm for the Secretarial Administrator position in your application. Explain why you enjoy being the go-to person in an office setting and how you can contribute to keeping the office running smoothly.
How to prepare for a job interview at RMT Accountants & Business Advisors Ltd
✨Show Your Organisational Skills
As a Secretarial Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to keep things running smoothly.
✨Familiarise Yourself with Compliance Tasks
Since the role involves compliance-related duties, brush up on relevant regulations and procedures, such as AML checks. Being knowledgeable about these areas will show that you're ready to hit the ground running.
✨Highlight Your Communication Skills
Strong written and verbal communication skills are essential for this position. Be prepared to discuss how you've effectively communicated with team members or clients in previous roles, especially in a professional setting.
✨Demonstrate Your Tech Savviness
The job requires proficiency in Microsoft Teams, Outlook, PowerPoint, Excel, and advanced Word. Make sure to mention any specific experiences you have with these tools, and be ready to discuss how you've used them to improve efficiency.
