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- Tasks: Support internal teams with admin, compliance, and operational tasks to keep the office running smoothly.
- Company: Join RMT Accountants & Business Advisors Ltd, a professional services firm in Newcastle.
- Benefits: Enjoy a 12-month contract with opportunities for training and development.
- Why this job: Be the go-to person in a dynamic environment while enhancing your organisational skills.
- Qualifications: Experience in office administration and strong communication skills are essential.
- Other info: Fire Marshal or First Aid experience is a bonus; training can be provided.
The predicted salary is between 24000 - 33600 £ per year.
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Join to apply for the Secretarial Administrator role at RMT Accountants & Business Advisors Ltd
Description
We are seeking a proactive and organised Office Administrator to join our team in a vital internally facing role. This position is central to keeping our office running smoothly by supporting our internal teams with administrative, compliance, and operational tasks. If you\’re someone who enjoys being the go-to person in a professional environment , this could be the perfect fit.
This will be a 12 month fixed term contract
The Role
As an Office Administrator, you will provide key support to internal staff across a variety of day-to-day functions. Your responsibilities will include:
- Delivering exceptional administrative support to internal teams
- Handling operational tasks such as printing invoices, filing, and setting up internal documentation
- Carrying out compliance-related duties (e.g. AML checks, engagement letters)
- Maintaining and overseeing the internal client portal
- Providing high-quality secretarial support, including mail merges and preparing well-formatted reports
Department: Accounting
Location: Newcastle Upon Tyne
Description
We are seeking a proactive and organised Office Administrator to join our team in a vital internally facing role. This position is central to keeping our office running smoothly by supporting our internal teams with administrative, compliance, and operational tasks. If you\’re someone who enjoys being the go-to person in a professional environment , this could be the perfect fit.
This will be a 12 month fixed term contract
The Role
As an Office Administrator, you will provide key support to internal staff across a variety of day-to-day functions. Your responsibilities will include:
- Delivering exceptional administrative support to internal teams
- Handling operational tasks such as printing invoices, filing, and setting up internal documentation
- Carrying out compliance-related duties (e.g. AML checks, engagement letters)
- Maintaining and overseeing the internal client portal
- Providing high-quality secretarial support, including mail merges and preparing well-formatted reports
You will also support the internal working environment and office logistics by:
- Greeting and assisting visitors (e.g. couriers, suppliers) in a professional and friendly manner
- Coordinating internal meeting room bookings and arranging catering/setup as needed
- Preparing hot/cold refreshments for internal meetings and training sessions
- Covering reception duties during leave or busy periods, including answering internal calls
- Supporting with mail distribution, stationery stock, and general office upkeep
- Assisting with ad hoc tasks that help the team work more efficiently and effectively
The Person:
We’re looking for someone who thrives in a behind-the-scenes role, supporting others and keeping things running like clockwork. The ideal candidate will have:
- Experience in office administration, ideally in a professional services or corporate setting
- A collaborative and can do attitude
- Confidence in handling hospitality and office support duties
- Strong written and verbal communication skills
- Confident working with Microsoft Teams, Outlook, PowerPoint, Excel, and advanced Word
- Great attention to detail and the ability to anticipate office needs
- Fire Marshal or First Aid experience is a bonus — but training can be provided
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Contract
Job function
-
Job function
Information Technology
-
Industries
Accounting
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Secretarial Administrator employer: RMT Accountants & Business Advisors Ltd
Contact Detail:
RMT Accountants & Business Advisors Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretarial Administrator
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as handling compliance-related duties and maintaining internal documentation. This will help you demonstrate your understanding of the role during any interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed office logistics or supported teams in previous roles. Being able to discuss these experiences will highlight your suitability for the position.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Word, Excel, and PowerPoint. Being proficient in these tools is crucial for the role, and you can mention any relevant projects where you've used them effectively.
✨Tip Number 4
Network with current or former employees of RMT Accountants & Business Advisors Ltd if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when applying.
We think you need these skills to ace Secretarial Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, particularly in professional services or corporate settings. Emphasise skills like attention to detail and proficiency with Microsoft Office tools.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive attitude and organisational skills. Mention specific examples of how you've successfully supported teams in previous roles, and express your enthusiasm for the position.
Highlight Relevant Skills: In your application, clearly outline your written and verbal communication skills, as well as your ability to handle hospitality and office support duties. If you have any certifications like Fire Marshal or First Aid, be sure to include those too.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Secretarial Administrator role.
How to prepare for a job interview at RMT Accountants & Business Advisors Ltd
✨Show Your Organisational Skills
As a Secretarial Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to keep things running smoothly.
✨Familiarise Yourself with Compliance Tasks
Since the role involves compliance-related duties, brush up on your knowledge of AML checks and engagement letters. Being able to discuss these topics confidently will show that you're ready for the responsibilities of the position.
✨Highlight Your Communication Skills
Strong written and verbal communication skills are essential for this role. Be prepared to discuss how you've effectively communicated with team members or clients in previous positions, and consider bringing examples of well-formatted reports you've created.
✨Demonstrate Your Team Spirit
This role is all about supporting internal teams. Share experiences where you've collaborated with others to achieve a common goal. Showing that you thrive in a team environment will resonate well with the interviewers.
