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For Companies At a Glance
- Tasks: Support daily office operations, manage meeting rooms, and greet visitors.
- Company: Join a dynamic finance firm in Central London with a warm culture.
- Benefits: Enjoy a competitive salary, opportunities for progression, and flexible working.
- Why this job: Be part of a busy team with diverse tasks and a supportive environment.
- Qualifications: 2+ years in a support role, excellent communication, and strong organisational skills.
- Other info: This role offers a chance to grow within a vibrant company.
The predicted salary is between 30000 - 45000 £ per year.
Job Description
Role: FOH & Office Assistant
Location: Mayfair
Contract Type:Â Part-Time (3 days), temporary, up to 4 months
Days in Office:Â 5 days
Hours: 08.30 – 18.00Â
Salary: Up to £37,000 DOE
Starts:Â ASAP
Company Overview:
I'm delighted to be working on a fantastic Temp Front of House & Office Assistant opportunity with a top-tier property firm that's at the top of their game. This is a customer-facing, office-based role, joining a tightly knit and high-performing team in a fast-paced, professional environment. You'll be the first point of contact for visitors and play a key role in ensuring the office runs smoothly day to day. This opportunity would suit a proactive candidate who enjoys being the go-to person, takes pride in their work, and thrives in a role where no task is too small.
Responsibilities:
- Front of House – Meet and greet guests and visitors
- Ensure reception and meeting rooms are presentable at all times
- Ensure meeting room technology is functioning correctly
- Arrange catering when required
- Answer the main phone line and direct calls appropriately
- Process, sort and distribute incoming and outgoing post and couriers
- Liaise with Building Management as needed
- Supporting the Office Manager with daily operations and office management, including (but not limited to):
- Ensuring the office is presentable at all times
- Monitoring and managing office supplies and inventory
- Arranging office repairs and maintenance
- Confirming restaurant bookings and assisting with company events
- Providing basic IT troubleshooting
- Supporting wellbeing initiatives
- General team assistance as required
Skills and Experience:
- Minimum of 2 years in an admin support role
- Corporate office experience required
- Good understanding of Outlook and MS office packages
- Excellent written and verbal communication skills
- Proactive attitude
RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria.
If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.
Office Assistant employer: RMS Recruitment Limited
Contact Detail:
RMS Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the company culture and values. Since this role is in a finance firm with a warm culture, showing that you understand and align with their ethos during your interactions can set you apart.
✨Tip Number 2
Prepare to discuss your experience in managing office operations and supporting teams. Be ready to share specific examples of how you've successfully handled similar responsibilities in past roles.
✨Tip Number 3
Demonstrate your proactive nature by asking insightful questions about the role and the team during any conversations. This shows your enthusiasm and willingness to contribute positively from day one.
✨Tip Number 4
Highlight your organisational skills by discussing tools or methods you use to stay organised. Given the multi-tasking nature of the role, showcasing your ability to manage various tasks efficiently will be beneficial.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in support roles. Emphasise your organisational skills and any experience with office management or customer service.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and excellent communication skills. Mention specific examples of how you've successfully managed multiple tasks in previous roles.
Highlight Relevant Skills: In your application, clearly outline your ability to manage filing systems, coordinate with service providers, and handle general enquiries. Use bullet points for clarity.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Assistant role.
How to prepare for a job interview at RMS Recruitment Limited
✨Show Your Organisational Skills
As an Office Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the dynamic nature of the role.
✨Communicate Clearly
Excellent written and verbal communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, and be ready to discuss how you've effectively communicated with colleagues and clients in previous roles.
✨Demonstrate Proactivity
The company values a proactive approach. Think of instances where you took the initiative to solve a problem or improve a process. Sharing these experiences will show that you're not just reactive but also forward-thinking.
✨Familiarise Yourself with the Company Culture
Research the finance firm’s culture and values. Be prepared to discuss how your personal values align with theirs. This will help you convey that you’re a good fit for their warm and dynamic environment.
