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- Tasks: Support senior leaders by managing schedules, travel, and logistics in a creative environment.
- Company: Join a fast-paced, highly regarded creative organisation in Central London.
- Benefits: Competitive salary up to £35,000, flexible working options, and a dynamic team culture.
- Why this job: Be a key player in a vibrant team, making a real impact on the business.
- Qualifications: 2+ years as a Personal Assistant with excellent communication and organisational skills.
- Other info: Opportunity for professional growth in a collaborative and supportive setting.
The predicted salary is between 28000 - 35000 £ per year.
This is an exciting opportunity to join a highly regarded and fast-paced creative organisation supporting a senior leadership team at the heart of the business. The role sits within a collaborative and professional environment where discretion, attention to detail, and adaptability are essential. The Personal Assistant will provide comprehensive support to the Directors’ Office, working closely with the Executive Assistant and acting as a key point of contact across business, personal, and operational matters. This is a varied and trusted role, ideal for someone who enjoys being relied upon and thrives in a dynamic setting.
Responsibilities:
- Managing complex diaries, appointments, and schedules (business and personal)
- Proactively organising and diarising personal appointments
- Coordinating domestic and international travel, including itineraries, check-ins, and travel packs
- Supporting facilities and utilities across multiple properties when required
- Booking meeting rooms, arranging refreshments, and organising lunches for meetings
- Providing full logistical support when Directors are travelling (transport, meetings, venues)
- Taking accurate and detailed meeting minutes when needed
- Maintaining and updating the client database
- Coordinating client and artist gifting for birthdays, Christmas, and key occasions
- Liaising with finance on foreign currency requests and travel cost research
- Managing expenses, reconciliations, and approvals alongside the CFO
- Providing cover for the Executive Assistant during travel or annual leave
- Ensuring confidentiality and professionalism at all times
Key Skills & Experience:
- Minimum 2+ years’ experience in a Personal Assistant role
- Excellent written and verbal communication skills
- Calm, confident, and personable approach
- Highly discreet with strong judgement and integrity
- Exceptionally organised with strong attention to detail
- Flexible, adaptable, and able to prioritise effectively
- Resilient under pressure with the ability to deliver at pace
- Proactive problem-solver with strong initiative
- Collaborative team player with a positive attitude
Personal Assistant in London employer: RMS Recruitment Limited
Contact Detail:
RMS Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the creative industry and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their team. Bring your A-game!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you, focusing on common questions for Personal Assistants. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of exciting opportunities waiting for you, and applying directly can sometimes give you a better chance of standing out. Let’s get you that dream job!
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles as a Personal Assistant and any relevant achievements that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage complex diaries and coordinate travel, as these are key responsibilities.
Showcase Your Communication Skills: Since excellent written and verbal communication is crucial for this role, make sure your application is clear and professional. Avoid jargon and keep your language straightforward, reflecting the calm and confident approach we value at StudySmarter.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at RMS Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with managing complex diaries, coordinating travel, and supporting senior leadership. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed multiple tasks or projects in the past. Whether it's handling busy schedules or coordinating events, be prepared to discuss specific instances where your attention to detail and organisational prowess made a difference.
✨Demonstrate Discretion and Professionalism
As a Personal Assistant, confidentiality is key. Be ready to discuss how you've handled sensitive information in previous roles. Highlight your ability to maintain professionalism, especially when dealing with high-profile individuals or confidential matters.
✨Prepare Questions That Show Your Interest
At the end of the interview, have a few thoughtful questions ready. Ask about the team dynamics, the company culture, or how success is measured in the role. This shows that you're genuinely interested in the position and eager to contribute to the organisation's success.
