Admin Assistant

Job Description

Key Details:

Job Title: Administrative AssistantLocation: City of LondonHours: 9:00am – 5:30pmSalary: Up to £35,000 DOEContract Type: PermanentDays in Office: 5 days per week
Company Overview:
We have a fantastic permanent Administrative Assistant opportunity to join a growing and dynamic claims management company based in the heart of the City of London. You will be joining a high-performing, friendly and collaborative team within the financial services sector, where no two days are the same. This is a brilliant opportunity for an organised, proactive Administrative Assistant who loves being at the heart of a busy office and takes pride in keeping everything running seamlessly. You’ll play a key role in supporting the wider team, acting as a trusted go-to for day-to-day operations, ad hoc projects and business-critical tasks. The company truly values initiative, attention to detail and a positive, can-do mindset, and offers an environment where your contribution will be noticed and appreciated.
Key responsibilities include:
• Acting as the first point of contact for incoming calls, handling them professionally and efficiently• Providing comprehensive administrative support, including preparing documents, reports and presentations• Managing shared inboxes, prioritising correspondence and responding where appropriate• Coordinating diaries and scheduling meetings for multiple team members• Supporting onboarding processes, documentation and internal templates• Assisting with data entry, record-keeping and general office administration• Liaising with suppliers and external contacts as required• Ensuring filing systems are maintained and office supplies are well stocked
We’re looking for someone with:
• Strong written and verbal communication skills• Excellent organisational skills and the ability to juggle multiple tasks• Confidence using Microsoft Office (Word, Excel, Outlook and PowerPoint)• Discretion and professionalism when handling confidential information• A friendly, flexible and solutions-focused approach• Experience with inbox management or diary coordination (highly desirable)• The ability to stay calm, focused and efficient in a busy environment
RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria.If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.