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- Tasks: Manage bookkeeping and procurement in a creative interior design studio.
- Company: Join a passionate team in a fast-paced interior design environment.
- Benefits: Flexible hours, part-time or full-time options, and a friendly work culture.
- Why this job: Perfect for detail-oriented multitaskers who love design and finance.
- Qualifications: Experience in bookkeeping and procurement; familiarity with Xero preferred.
- Other info: Opportunity to work in a dynamic team and enhance operational efficiency.
The predicted salary is between 24000 - 36000 £ per year.
Due to retirement, we’re looking for a proactive and reliable Financial & Procurement Manager to join our creative, fast-paced interior design studio based in Stockton Heath, Cheshire.
Ideally, you’ll have previous experience working within the interior design industry. This role is perfect for someone who enjoys multitasking, has a keen eye for detail, and understands the day-to-day operations of a design studio—both financially and operationally.
We\’re a friendly, passionate, and professional team, and we\’re looking for someone who shares those values and brings enthusiasm to the role.
This is an in-house role based in Stockton Heath, Cheshire. Part time or full time applicants considered (Minimum 3 days per week). Freelance applicants also considered.
No agencies please.
Closing Date: 9th May.
Role Overview:
This dual role combines financial control and procurement responsibilities, ensuring rigorous oversight of financial processes, enhancing operational efficiency, and supporting the wider team with accurate financial data and reliable procurement systems. You’ll be central in maintaining cash flow health, managing both sales & purchase ledgers, and ensuring that procurement decisions align with the company’s design-led and bespoke approach.
Key Responsibilities:
- Manage all day-to-day bookkeeping duties and ensure accurate records using Xero. Reconciling accounts regularly and assist in month-end and year-end reporting.
- Ensure correct handling of supplier payments.
- Support the design fee invoicing process, liaising with Office Manager – Harvest software used.
- Prepare weekly transaction reports and cash flow forecasts for internal review.
- Process monthly salaries via Xero.
- Liaise with external accountants and provide accurate records and reports when required.
Procurement Management:
- Houzz Pro software experience preferred but not essential.
- Oversee the full procurement process of interior goods purchased, including coordinating deliveries.
- Manage the full process ensuring internal control procedures are followed and properly authorised prior to payment of goods.
- General industry knowledge of interior products and components required for bespoke items (preferred but not essential).
- Support the coordination of larger project purchases, ensuring cost efficiency.
Operational & Process Development:
- Assist in refining and documenting internal financial processes.
- Participate in monthly team meetings to review sales, purchasing patterns, and cash flow status.
- Closely collaborate with the Office Manager & design director to manage team and processes.
- Ongoing use and optimisation of invoicing tools (Harvest/Xero).
Key Skills & Experience:
- Proven experience in bookkeeping, financial administration, and procurement.
- Proficiency with Dext, Xero, and ideally Harvest.
- Experience with Houzz Pro software.
- Strong attention to detail and excellent organisational skills.
- A proactive, trustworthy mindset with the ability to work independently.
- Understanding of design industry operations and procurement of bespoke/custom furniture is preferred but not essential.
What We’re Looking For:
- Someone highly organised who thrives in a structured yet creative environment.
- A systems thinker with an eye for improving efficiency and reducing risk.
- Confident communicator, able to collaborate with both creative and administrative teams.
- Comfortable balancing financial tasks and procurement duties with shifting priorities.
If this sounds like you—or someone you know—please get in touch at enquiries@rachelmooredesign.co.uk. We’d love to hear from you!
Seniority Level
Entry level
Employment Type
Part-time
Job Function
Purchasing and Supply Chain
Industries
Interior Design
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Bookkeeper & Procurement Administrator employer: RMD Interior Design Studio - Rachel Moore Design Limited
Contact Detail:
RMD Interior Design Studio - Rachel Moore Design Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookkeeper & Procurement Administrator
✨Tip Number 1
Familiarise yourself with the interior design industry by researching current trends and key players. This knowledge will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Make sure to highlight any experience you have with bookkeeping software like Xero or Harvest. If you haven't used them before, consider taking a short online course to get a basic understanding, as this will show your commitment to the role.
✨Tip Number 3
Network within the interior design community, whether through social media platforms like LinkedIn or local events. Building connections can provide valuable insights and potentially lead to referrals for the position.
✨Tip Number 4
Prepare to discuss how you can improve operational efficiency in financial processes. Think of specific examples from your past experiences where you've successfully streamlined tasks or enhanced accuracy, as this aligns with what the company is looking for.
We think you need these skills to ace Bookkeeper & Procurement Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bookkeeping and procurement, especially within the interior design industry. Use specific examples to demonstrate your skills and achievements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your understanding of the design industry and how your proactive mindset aligns with their values.
Highlight Relevant Software Skills: Emphasise your proficiency with Xero, Dext, and any other relevant software like Harvest or Houzz Pro. Provide examples of how you've used these tools to improve financial processes or procurement efficiency.
Showcase Your Attention to Detail: In your application, include examples that demonstrate your strong attention to detail and organisational skills. This is crucial for managing financial records and procurement processes effectively.
How to prepare for a job interview at RMD Interior Design Studio - Rachel Moore Design Limited
✨Showcase Your Industry Knowledge
Make sure to demonstrate your understanding of the interior design industry during the interview. Discuss any relevant experience you have, especially with bespoke items or procurement processes, as this will show that you can hit the ground running.
✨Highlight Your Attention to Detail
Since the role requires a keen eye for detail, prepare examples from your past work where your attention to detail made a significant impact. This could be in bookkeeping, managing supplier payments, or ensuring accurate financial records.
✨Prepare for Practical Questions
Expect questions that assess your practical skills with software like Xero and Harvest. Be ready to discuss how you've used these tools in previous roles, and if possible, bring examples of reports or forecasts you've prepared.
✨Emphasise Your Proactive Mindset
The company is looking for someone who is proactive and reliable. Share instances where you took initiative in your previous roles, whether it was improving a process or solving a problem independently.
