Accounts Administrator in Southampton

We are looking for an Accounts Administrator to be based at our trading branch and act as the liaison with our Accounts department based at our Southampton Central Branch. The successful candidate will be responsible for assisting the Purchase Ledger, Sales Ledger and General Ledger in the smooth running and tight control of transaction processing and reporting to strict deadlines. The candidate must help the Accounts Department provide an excellent service to the branch. This position is designed for someone who has attention to detail, commercial nous and can work under their own initiative with the minimum of supervision. The position is office based.

Hours: 8.00 am to 5.00 pm, Mondays to Thursdays and 8.00 am to 4.00 pm Fridays, inclusive with an unpaid lunch break of one hour.

Branch / Division: R&M Southampton (Central) Branch, Unit 1, Central Trading Estate Marine Parade, Southampton, SO14 5JP

Salary: Subject to experience and qualifications.

Benefits: 20 days holiday, plus bank and public holidays and Christmas Shutdown, Life Insurance, Health Cash Plan (Medicash), Benefits and Rewards Platform (Perkbox), Pension Scheme, Cycle to Work Scheme and free parking.

• Completion of supplier credit applications to be approved by the Group Finance Director, including liaison with our Quality department facilitating supplier due diligence procedures.
• Compiling new supplier information to assist the accounts department in setting up new suppliers on the ERP system, including verifying supplier bank details.
• Liaison with suppliers to negotiate improved credit terms with the view to reducing proforma and upfront payment dates.
• Assist our Purchase Ledger team in requesting and obtaining missing purchase invoices, as well as order due dates.
• Assist Purchase Ledger team with supplier queries regarding quantity/price as well as obtaining proof of deliveries.
• Assist Purchase Ledger team in receiving credit notes for return orders.

• Acting as the main point of contact at the branch in obtaining the information required to set up a new customer, which includes liaising with our Credit Control team to help set the customer up on the ERP system.
• Liaising with our Credit Control team with customer queries, acting as a point of contact for customer credits.
• Assisting our Credit Control team with invoice chasing as well as requesting customer remittances.
• Supporting Credit Control team during the audit process in obtaining signed and dated proof of deliveries as well as customer orders.

• Assisting our Transactional Accountant with the submission of monthly credit card expenses ensuring that strict deadlines are met, including ensuring hard copy receipts are electronically stored on our credit card expense software.
• The candidate will be the main point of contact at the branch on any queries relating to credit card expenditure as well as facilitating training of sales staff on submission and completion of their credit statements onto our software.
• Liaising with the Finance Department to chase up approval of overhead invoices on ERP system.
• Assisting the Finance and Reporting Manager with queries in relation to our Statutory Audit.

• Finance experience of a similar nature including dealing with both suppliers and customers.
• Excellent communication skills both verbal and written.
• Excellent accuracy and attention to detail.
• Good organisational skills.
• Good Microsoft Office Skills including Word, Excel and Outlook.
• Able to respect confidential information.
• Ability to work both in a Team and with own initiative understanding both the needs of the Sales and Finance team.
• Ability to work under pressure to strict deadlines.

Closing date: 30th November 2025