Purchase Ledger Supervisor

Main Responsibilities:

• Ensure the accurate and timely processing of supplier invoices, through to generating payment runs and issuing remittances.
• Ensure monthly supplier statement reconciliations are completed – dealing with any outstanding items to ensure timely resolution.
• Engage professionally with internal and external suppliers/contractors via email and phone to resolve and clear queries efficiently, whilst taking ownership of invoices on hold and proactively working through any issues to improve invoice processing in the future.
• Identify areas where improvements could be made to drive efficiency in future and communicate these to relevant team members.
• Support finance team during year end audit with any information request received from auditors.

Duties:

• Manage a team of two to complete the following:
• Management of generic mailbox and timely input of invoices on the system in line with agreed processes.
• Liaise with suppliers / contractors to professionally resolve any invoice queries.
• Ensure supplier statement reconciliations are performed monthly and any queries are dealt with promptly wherever required.
• Match invoices to purchase orders working with relevant teams to clear any price or volume discrepancies wherever required.
• Adding and updating supplier details onto our finance system in line with company and statutory policies.
• Creating weekly payment run for approval and payment.
• Efficient and timely management of invoices on hold in the system.
• General office duties including answering calls, scanning, and printing.
• Supporting the Property Accountants with any queries/coding issues.
• Complete bank reconciliations for the Rent & Service Charge account.

The Person:

Essential:

• Accounts payable and team supervisory experience including experience of matching invoices to orders.
• Exceptional organisational skills and be able to prioritise work.
• Good telephone manner, together with good communication both verbal and written.
• Good interpersonal and excel skills.
• Ability to manage supplier issues and escalate if required.
• To always work as part of a team.
• To assist all departments as required.

Desirable:

• Experience of Qube software system.
• An understanding of service charge accounting.
• CIS knowledge.
• AAT or ATT qualification.

Please submit your CV for immediate consideration.