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- Tasks: Support our Company Director with various administrative tasks and enhance office efficiency.
- Company: Join a thriving groundwork and maintenance company in Cove, Hampshire.
- Benefits: Competitive salary, full-time position, and a supportive work environment.
- Why this job: Be the backbone of our operations and make a real difference in our team.
- Qualifications: PA experience and strong MS Office skills are essential.
- Other info: Dynamic office atmosphere with opportunities for personal growth.
The predicted salary is between 20400 - 28900 £ per year.
We are a thriving groundwork/Civil, drainage and maintenance company based in Cove, Hampshire. We are looking for an experienced PA to provide administrative support to our Company Director and Estimator. As a personal assistant, you will need to provide administrative support to the Company Director by dealing with a range of administrative tasks. The role requires contact with senior management and customers, and you will therefore have excellent communication skills, both written and oral.
Key Responsibilities:
- General office administration including answering the phone, meeting and greeting customers and clients, dealing with suppliers, and handling incoming and outgoing post.
- Checking and dealing with emails and inboxes.
- Answering the telephone, taking messages, and transferring calls.
- Appointment making, travel arrangements, meeting coordination, and diary management.
- Logging new enquiries and dealing with Joblogic.
- Preparing documentation for meetings/new contracts.
- Keeping minutes of meetings.
- Good research skills and the ability to report findings.
- Take a proactive role in improving business systems and operating procedures.
- Joint responsibility for maintaining effective organisation throughout the office and general levels of tidiness.
Skills and Experience to Include:
- PA experience essential.
- Excellent working knowledge of the MS Office Package (Word, Excel, and Outlook) and Joblogic.
- Hard working and flexible with the ability to work under pressure and meet tight deadlines.
- Highly organised with excellent time management skills.
- A self-starter with the ability to work on own initiative, to prioritise effectively with keen attention to detail.
- Ability to build and maintain excellent rapport face to face and over the phone.
- Motivated, enthusiastic, and professional in approach and demeanour.
To be successful in this role you will ideally:
- Be trustworthy, honest, and have integrity.
- Have excellent organizational and communication skills.
- Demonstrate commitment to exceeding expectations and goals.
- Have excellent attention to detail.
- Be conscientious, approachable, and enthusiastic.
Job Types: Full-time, Permanent
Salary: 24,000 - 34,000 /year
Please note this is an office-based role.
PA/Office Administrator employer: RJS Contractors
Contact Detail:
RJS Contractors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/Office Administrator
✨Tip Number 1
Get to know the company! Research their values, projects, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. Since you'll be dealing with senior management and clients, being articulate and confident is key. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Be proactive during interviews. Prepare questions that show your interest in improving business systems and procedures. This will demonstrate your initiative and commitment to making a positive impact.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re tech-savvy and comfortable with online processes, which is a big plus for an office admin role.
We think you need these skills to ace PA/Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your PA experience and any relevant administrative tasks you've handled before. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the PA/Office Administrator role. Be sure to mention your communication skills and how you can support our Company Director effectively.
Show Off Your Tech Skills: Since we rely heavily on MS Office and Joblogic, make sure to mention your proficiency with these tools. If you have any specific examples of how you've used them in previous roles, share those with us!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us. We can’t wait to hear from you!
How to prepare for a job interview at RJS Contractors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA/Office Administrator. Familiarise yourself with the key tasks mentioned in the job description, like diary management and communication skills. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since excellent communication is crucial for this position, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated with senior management or clients in the past. This will highlight your ability to build rapport, which is essential for the role.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage your time and stay organised, especially under pressure. You could share specific tools or methods you use to keep track of appointments and tasks. This will reassure the interviewer that you can handle the demands of the job efficiently.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, or expectations for the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewer on a deeper level.
