Senior Accounts Administrator

A leading specialist company in the installation of electronic security, audio-visual and home automation systems is now looking for a senior accounting professional to manage the company’s finance department, on a part-time basis. The company has been established for over 25 years and is an innovative installation company specialising in the fast-moving field of smart home automation and security encompassing CCTV, door entry, access control, electronic gates and related disciplines.

You will be responsible for managing the day-to-day finance responsibilities of the business as part of a small finance team, involving reviewing and reconciling daily bank entries, bookkeeping using Xero accounting software, managing the payables ledger and supplier payments, and reporting weekly updates to the Director of the business. You will also be responsible for completing and submitting VAT returns and other statutory HMRC submissions such as CIS returns. In addition, you will liaise regularly with the company accountants to manage the preparation of year-end accounts and other ad-hoc finance accounting needs.

The role and responsibilities:

• Maintain and update daily the status of accounts receivables and payables using Xero software
• Daily reconciliations of all company bank accounts, credit cards, petty cash etc
• Manage Payables ledger, supplier payments, aged payables and provide support for ad-hoc supplier enquiries
• Input supplier invoices to bookkeeping software using Dext package
• Issue invoices to customers for works completed using Simpro software package
• Maintain monthly journals, update entries as needed
• Prepare and file quarterly VAT returns
• Prepare monthly CIS returns
• Provide regular financial reporting to the Director and other key Managers within the business
• Evaluate new supplier agreements and manage new customer contracts
• Analyse and assess business overheads (e.g. utilities) and make recommendations for savings and streamlining as appropriate
• Set up new credit accounts
• Process and approve expenses claims for staff
• Work with company accountants to prepare year-end accounts and other critical financial documentation
• Support the invoicing clerk with duties as needed
• Answer ad-hoc finance queries, manage incoming phone enquiries as required
• Look for ways to improve efficient working of the finance function within the business and make recommendations as appropriate

Personal requirements:

• Proven experience as a senior finance professional in a similar small to medium sized business
• Minimum of 3 years prior experience in an equivalent role
• Ideally AAT Level 4 qualified or equivalent
• Proficient with Xero software
• Advanced knowledge of Excel and Microsoft Office packages
• Highly analytical
• Excellent attention to detail
• Strong team-player, happy to work within a small team on own initiative
• Strong time management and organisational capabilities
• Previous experience of VAT / CIS / HMRC requirements
• Trustworthy, respectful, honest and flexible
• Strong verbal and written communication skills

Remuneration & Benefits:

• Salary – negotiable dependent on experience £35,000- £40,000 pro rata
• Part time hours, days and hours to be agreed
• 25 days holiday, 8 days bank holidays – on pro rata basis
• Company pension contributions
• Discounts package with major retailers
• Free parking at office