Finance & Fundraising Officer

The Earthshot Prize (TEP) seeks to unleash urgent optimism and action by discovering, accelerating, awarding, spotlighting and scaling solutions that can repair and regenerate the planet. The Earthshot Prize Finalists tell the story of possibility, potential, inspiration and optimism. To ensure their solutions have maximum impact, our team works to support and supercharge their incredible innovations world-wide, all while seeking to identify the next cohort of amazing finalists.

About the role

This is a unique and high-impact role at the intersection of finance and fundraising. You will be a part of both the Finance and Fundraising teams, combining core financial operations with hands-on support for fundraising activity. These teams already work together, and this role will strengthen the teams’ efficiency and success. In this role, you will help ensure financial transactions are accurate and timely, while also contributing to fundraising operations, partner reporting, and administrative coordination. You will play a pivotal part in enabling the team to deliver vital funding that drives The Earthshot Prize’s mission to repair and regenerate the planet. This is a varied, fast-moving role that offers exposure to senior stakeholders, cross-team collaboration, and opportunities to shape how finance and fundraising work together in a high-profile, mission-driven organisation.

Key responsibilities

• Finance Responsibilities

• Process financial transactions for The Earthshot Prize and its subsidiary accurately and efficiently, including raising and processing invoices and processing payments.
• Maintaining ledgers and balance sheets.
• Preparing monthly journals and reconciliations.
• Vendor onboarding and staff expenses management.
• Support the month-end close process and management reporting.
• Assist with statutory reporting and audits, preparing schedules, and responding to auditors’ queries.
• Support improvements in finance systems and processes, with experience in NetSuite highly desirable.

• Be an integral part of the Fundraising team, supporting the coordination of partner relationships and fundraising activities.
• Maintain up-to-date partner operations trackers and records, including reporting deadlines, payment schedules, grant deliverables, and other key partner requirements, ensuring all information is accurate and accessible for the fundraising and finance teams.
• Assist with donor reporting, consolidating and organising information for accurate, compliant, and timely reports and impact updates, ensuring all data meets contractual and organisational standards.
• Support administrative and operational aspects of fundraising campaigns, events, and projects, coordinating partner guest lists for events and tracking invitations, RSVPs, and attendance in collaboration with the events team.
• Manage donor acknowledgements, thank-you communications, and receipts to ensure timely and accurate delivery.
• Support the creation of donor-facing materials, including PowerPoint decks, by compiling content, visuals, and data to ensure presentations are accurate, engaging, and aligned with organisational messaging.
• Help improve processes between fundraising and finance, making it easier for the teams to deliver impact.

Candidate criteria

• Key Skills & Competencies

• Excellent written and verbal communication skills, with the ability to both translate financial information for non-finance audiences and to communicate with Earthshot’s partners and external stakeholders.
• Strong attention to detail and a commitment to accuracy.
• Confident interpersonal skills and the ability to build trusted working relationships.
• Sound judgement and initiative, with the ability to anticipate and resolve issues.
• Strong organisational skills and the ability to manage competing priorities.
• A clear commitment to The Earthshot Prize’s values and mission.

• Experience working within a finance or fundraising functions in a small to medium-sized organisation.
• Strong transactional finance background, particularly Accounts Payable and month-end processes.
• Experience working with finance systems; NetSuite experience is highly desirable.
• Experience using Excel and working with CRM or fundraising databases such as Salesforce.
• Exposure to and potential experience of partner, donor, or grant reporting is an advantage.

Benefits

• Annual Leave – You will be entitled to 25 days plus any statutory bank/public holidays. Our holiday year runs from 1st April to 31st March.
• Pension – We contribute the full auto enrolment contribution of 8% into your pension after 3 months service.
• Life Assurance/Death in Service – From day one, we want to give you peace of mind and ensure all our employees are covered (4 x salary) under our life assurance policy.
• Critical Illness Cover – From day one, we want to give you peace of mind and ensure all our employees are covered (2x salary) under our critical illness cover.
• Private Medical Insurance – We will cover the cost of your insurance, but you can choose to add your family to the scheme.
• Employee Assistance Programme – Provided by BUPA, you will have 24/7 access to counselling sessions, online tools and resources to assist you in managing your mental health and wellbeing.
• Family leave – Our maternity/adoption pay, and leave is 6 months full pay and our paternity/non pregnant parent pay and leave is 3 months full pay.