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- Tasks: Support the executive team with scheduling, travel arrangements, and office management.
- Company: A prestigious family office founded by leading tech entrepreneurs.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Office-based role in vibrant St James’s area, London.
- Why this job: Be the organisational backbone of a high-impact team in a fast-paced setting.
- Qualifications: 2-5 years as an Executive Assistant with strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
A family office established by two prominent tech founders is seeking an Executive Assistant to support the executive team. Based in our London office, this role provides administrative assistance to the family office team across investments, legal, operations, and finance, while also coordinating the day-to-day management of the office. The successful candidate will act as a key organisational anchor for the team, ensuring seamless operations, excellent communication flow, and high standards across the family office.
Key Responsibilities:
- Provide high-quality executive support to the family office team, including scheduling and meeting coordination (internally and with external guests).
- Act as a key point of contact between senior team members, internal teams, and external stakeholders.
- Arrange domestic and international travel, including itineraries, logistics, and visa applications where required.
- Process expenses and maintain accurate records.
- Maintain well-organised systems for documentation, contacts, and information flow.
- Provide general administrative support as needed, including printing, scanning and photocopying.
- Handle sensitive and confidential information with the highest level of discretion.
- Act as the first point of contact for guests: liaise with building security and greet visitors on arrival.
- Answer, screen, and manage incoming phone calls and post.
- Oversee office supplies and day-to-day office needs.
- Organise team events and activities.
- Manage relationships with external office vendors (e.g. cleaning, laundry, facilities support).
- Review and process invoices from external service providers.
Experience & Profile:
- 2-5 years’ experience in an Executive Assistant or office support role, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively.
- Confident supporting senior executives.
- Strong organisational skills with excellent attention to detail.
- High level of technical confidence, including calendar management, document handling, and collaboration tools.
- Comfortable taking ownership of day-to-day responsibilities.
- Team-oriented, flexible, and committed to high standards.
This is an office-based role in the St James’s area, London.
Executive Assistant in Plymouth employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Plymouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Show us that you understand their vision and values, and be ready to discuss how your skills can help support their executive team effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our family office. It shows initiative and enthusiasm, which are key traits we look for.
We think you need these skills to ace Executive Assistant in Plymouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing multiple priorities and supporting senior executives, as these are key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our family office. Mention your familiarity with administrative tasks and how you can contribute to seamless operations. Keep it concise but engaging!
Showcase Your Tech Savvy: We love tech-savvy candidates! Make sure to mention any tools or software you’re comfortable with, especially those related to calendar management and document handling. This will show us you’re ready to hit the ground running.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our family office and what we do.
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like scheduling, travel arrangements, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities or streamlined processes. Be ready to discuss how you maintain well-organised systems for documentation and information flow, as this will highlight your suitability for the role.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll be handling sensitive information. During the interview, emphasise your ability to manage confidential matters with discretion. Share specific instances where you've had to maintain confidentiality and professionalism, which will reassure them that you can handle the responsibilities of the role.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the family office and its operations. Ask about their expectations for the role, team dynamics, or how they measure success. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.