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- Tasks: Support high-profile principals with personal and professional tasks in a dynamic family office.
- Company: International family office founded by prominent tech entrepreneurs, based in London.
- Benefits: Competitive salary, exposure to exclusive events, and opportunities for personal growth.
- Why this job: Join a fast-paced environment where no two days are the same and make a real impact.
- Qualifications: 2-6 years as a Personal Assistant, strong organisational skills, and discretion.
- Other info: Ideal for proactive individuals eager to thrive in a high-performance setting.
The predicted salary is between 36000 - 60000 ÂŁ per year.
A large, international single family office established by two prominent tech founders, based in London, is looking for a Personal Assistant to support the principals and their families. This is a varied, hands-on role offering exposure to both personal and professional matters within a fast-moving family office. The ideal candidate is organised, tech-confident, highly discreet, and enjoys working in a dynamic setting where no two days are the same. This position suits someone who is proactive, detail-oriented, and eager to grow within a high-performance, high-trust environment.
Key Responsibilities:
- Managing complex travel arrangements: organising family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
- Managing calendars, appointments, and scheduling for family members, ensuring priorities are well organised and conflicts are anticipated.
- Assisting with the planning and coordination of private events, dinners, and social engagements.
- Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
- Providing day-to-day support related to household staff, including scheduling and assisting with administrative tasks.
- Liaising with suppliers, contractors, and household service providers, helping to coordinate maintenance and track follow-ups.
- Working closely with the Operations team on ad hoc projects and administrative support as required.
Requirements:
- 2-6 years of experience as a Personal Assistant or Executive Assistant, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Strong organisational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Proactive and adaptable, with a hands‑on, “no task too small” mindset and the flexibility to work extended hours as required in a UHNW setting.
- A practical, solutions‑oriented mindset with good judgment and attention to detail.
- Ability to remain calm and deliver results swiftly under pressure in a fast‑paced, results‑oriented environment.
- High levels of discretion and confidentiality when handling sensitive personal and business matters.
- Excellent communication and interpersonal skills, comfortable working with a wide range of stakeholders.
- Willingness to travel as required.
Personal Assistant employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Get your interview game on point! Research common interview questions for Personal Assistants and practice your responses. We want you to showcase your organisational skills and adaptability, so be ready to share examples from your past experiences.
✨Tip Number 3
Show off your tech-savviness! Familiarise yourself with tools and software commonly used in personal assistance roles. Being able to demonstrate your proficiency with these can really set you apart during interviews.
✨Tip Number 4
Apply through our website! We’ve got a range of opportunities waiting for you, and applying directly can give you a better chance of getting noticed. Plus, it’s super easy to keep track of your applications this way!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your organisational skills, tech-savviness, and any experience in fast-paced environments to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your proactive mindset and attention to detail will help you thrive in our dynamic setting.
Showcase Relevant Experience: When detailing your past roles, focus on specific examples that demonstrate your ability to manage complex tasks, like travel arrangements or event planning. We want to see how you’ve tackled challenges head-on!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a family office. Familiarise yourself with managing complex travel arrangements, scheduling, and event planning. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or shifting priorities. Use specific scenarios to illustrate how you remain calm under pressure and deliver results swiftly. This will highlight your ability to thrive in a fast-paced environment.
✨Demonstrate Discretion and Confidentiality
Since this role involves handling sensitive personal and business matters, be ready to discuss how you've maintained confidentiality in previous positions. Share anecdotes that reflect your high levels of discretion and good judgment, as these traits are crucial for success in a family office setting.
✨Be Proactive and Solutions-Oriented
During the interview, express your proactive mindset by discussing how you approach challenges. Share examples of how you've identified problems and implemented solutions in your previous roles. This will show that you're not just reactive but also eager to contribute positively to the team.
