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- Tasks: Support high-profile principals with travel, events, and daily household management.
- Company: Dynamic family office founded by leading tech entrepreneurs in London.
- Benefits: Competitive salary, exposure to exclusive events, and a fast-paced work environment.
- Other info: Ideal for proactive individuals seeking growth in a high-trust setting.
- Why this job: Join a unique role where no two days are the same and make a real impact.
- Qualifications: 2-6 years as a Personal Assistant, strong organisational skills, and discretion.
The predicted salary is between 45000 - 55000 £ per year.
A large, international single family office established by two prominent tech founders, based in London, is looking for a Personal Assistant to support the principals and their families. This is a varied, hands-on role offering exposure to both personal and professional matters within a fast-moving family office. The ideal candidate is organised, tech-confident, highly discreet, and enjoys working in a dynamic setting where no two days are the same. This position suits someone who is proactive, detail-oriented, and eager to grow within a high-performance, high-trust environment.
Key Responsibilities:
- Managing complex travel arrangements: organising family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
- Managing calendars, appointments, and scheduling for family members, ensuring priorities are well organised and conflicts are anticipated.
- Assisting with the planning and coordination of private events, dinners, and social engagements.
- Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
- Providing day-to-day support related to household staff, including scheduling and assisting with administrative tasks.
- Liaising with suppliers, contractors, and household service providers, helping to coordinate maintenance and track follow-ups.
- Working closely with the Operations team on ad hoc projects and administrative support as required.
Requirements:
- 2-6 years of experience as a Personal Assistant or Executive Assistant, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Strong organisational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Proactive and adaptable, with a hands-on, "no task too small" mindset and the flexibility to work extended hours as required in a UHNW setting.
- A practical, solutions-oriented mindset with good judgment and attention to detail.
- Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
- High levels of discretion and confidentiality when handling sensitive personal and business matters.
- Excellent communication and interpersonal skills, comfortable working with a wide range of stakeholders.
Personal Assistant in Luton employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Luton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills as a Personal Assistant. Join relevant groups and engage with posts to show you’re active in the community.
✨Tip Number 3
Practice your interview skills! Prepare for common questions related to being organised, tech-savvy, and discreet. Role-play with a friend or use mock interviews to boost your confidence before the big day.
✨Tip Number 4
Apply through our website! We’ve got some fantastic opportunities waiting for you. Tailor your application to highlight your experience in managing complex tasks and your proactive approach, and let us help you land that dream job!
We think you need these skills to ace Personal Assistant in Luton
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you manage complex tasks and shifting priorities, so share specific examples that demonstrate your ability to juggle multiple responsibilities effectively.
Be Proactive in Your Approach: We love candidates who take initiative! In your written application, mention times when you've gone above and beyond to solve problems or streamline processes. This shows us you're not just reactive but also proactive in a fast-paced environment.
Keep It Professional Yet Personal: While we appreciate professionalism, don’t shy away from letting your personality shine through. A touch of warmth and authenticity can make your application stand out, especially since this role involves working closely with families.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a family office. Familiarise yourself with managing complex travel arrangements, scheduling, and event planning. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational abilities. Discuss how you've managed multiple tasks or shifting priorities effectively. Use specific scenarios to illustrate your proactive approach and attention to detail, as these are key traits for this role.
✨Demonstrate Discretion and Professionalism
Given the high level of discretion required in this role, be ready to discuss how you've handled sensitive information in previous positions. Share instances where your judgement was crucial, and emphasise your ability to maintain confidentiality while supporting high-profile individuals.
✨Be Ready for Dynamic Scenarios
Since no two days are the same in this role, prepare to discuss how you adapt to changing situations. Think of examples where you've had to think on your feet or manage unexpected challenges. This will show that you're not only adaptable but also thrive in a fast-paced environment.