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- Tasks: Support high-profile principals with travel, events, and daily operations in a dynamic family office.
- Company: Prestigious international family office founded by tech visionaries, based in London.
- Benefits: Competitive salary, growth opportunities, and a vibrant work environment.
- Why this job: Join a fast-paced team where no two days are the same and make a real impact.
- Qualifications: 2-6 years as a Personal Assistant, strong organisational skills, and a proactive mindset.
- Other info: Ideal for those seeking a challenging role in a high-trust, high-performance setting.
The predicted salary is between 40000 - 50000 £ per year.
A large, international single family office established by two prominent tech founders, based in London, is looking for a Personal Assistant to support the principals and their families. This is a varied, hands-on role offering exposure to both personal and professional matters within a fast-moving family office. The ideal candidate is organised, tech-confident, highly discreet, and enjoys working in a dynamic setting where no two days are the same. This position suits someone who is proactive, detail-oriented, and eager to grow within a high-performance, high-trust environment.
Key Responsibilities:
- Managing complex travel arrangements: organising family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
- Managing calendars, appointments, and scheduling for family members, ensuring priorities are well organised and conflicts are anticipated.
- Assisting with the planning and coordination of private events, dinners, and social engagements.
- Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
- Providing day-to-day support related to household staff, including scheduling and assisting with administrative tasks.
- Liaising with suppliers, contractors, and household service providers, helping to coordinate maintenance and track follow-ups.
- Working closely with the Operations team on ad hoc projects and administrative support as required.
Requirements:
- 2-6 years of experience as a Personal Assistant or Executive Assistant, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Strong organisational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Proactive and adaptable, with a hands-on, "no task too small" mindset and the flexibility to work extended hours as required in a UHNW setting.
- A practical, solutions-oriented mindset with good judgment and attention to detail.
- Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
- High levels of discretion and confidentiality when handling sensitive personal and business matters.
- Excellent communication and interpersonal skills, comfortable working with a wide range of stakeholders.
Assistant to PA (Permanent) in Luton employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to PA (Permanent) in Luton
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Assistant to PA role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Show us you’re genuinely interested in their work and values, and be ready to discuss how your skills can help them thrive in their dynamic environment.
✨Tip Number 3
Practice your organisational skills! Create a mock schedule or travel itinerary to showcase your attention to detail and proactive mindset. This will impress potential employers and demonstrate your readiness for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Assistant to PA (Permanent) in Luton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any experience in fast-paced environments, as these are key for us.
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for this dynamic role. Don’t forget to mention your tech-savviness and proactive approach!
Showcase Relevant Experience: When detailing your past roles, focus on experiences that demonstrate your ability to manage complex tasks and maintain discretion. We love seeing how you've handled similar responsibilities before!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any updates from our team!
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and requirements, especially around managing complex travel arrangements and supporting household staff. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks and shifting priorities in previous roles. Think of situations where you had to juggle various responsibilities, like coordinating events or managing calendars, and explain how you handled them effectively.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it's crucial to convey your ability to handle sensitive information with discretion. Share experiences where you maintained confidentiality and exercised good judgment, especially in high-pressure situations. This will reassure them that you can be trusted with personal and business matters.
✨Be Proactive and Solutions-Oriented
During the interview, highlight your proactive approach and willingness to tackle any task, no matter how small. Discuss instances where you identified problems and took the initiative to find solutions, particularly in a fast-paced environment. This will show that you're ready to thrive in their dynamic setting.