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- Tasks: Support high-profile principals with personal and professional tasks in a dynamic family office.
- Company: International family office founded by prominent tech entrepreneurs, based in London.
- Benefits: Gain hands-on experience, work in a fast-paced environment, and develop your career.
- Why this job: Be part of a unique team where no two days are the same and make a real impact.
- Qualifications: 2-6 years as a Personal or Executive Assistant, strong organisational skills, and discretion.
- Other info: Opportunity for growth in a high-performance, high-trust environment.
The predicted salary is between 40000 - 50000 £ per year.
A large, international single family office established by two prominent tech founders, based in London, is looking for a Personal Assistant to support the principals and their families. This is a varied, hands-on role offering exposure to both personal and professional matters within a fast-moving family office. The ideal candidate is organised, tech-confident, highly discreet, and enjoys working in a dynamic setting where no two days are the same. This position suits someone who is proactive, detail-oriented, and eager to grow within a high-performance, high-trust environment.
Key Responsibilities:
- Managing complex travel arrangements: organising family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
- Managing calendars, appointments, and scheduling for family members, ensuring priorities are well organised and conflicts are anticipated.
- Assisting with the planning and coordination of private events, dinners, and social engagements.
- Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
- Providing day-to-day support related to household staff, including scheduling and assisting with administrative tasks.
- Liaising with suppliers, contractors, and household service providers, helping to coordinate maintenance and track follow-ups.
- Working closely with the Operations team on ad hoc projects and administrative support as required.
Requirements:
- 2-6 years of experience as a Personal Assistant or Executive Assistant, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Strong organisational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Proactive and adaptable, with a hands-on, "no task too small" mindset and the flexibility to work extended hours as required in a UHNW setting.
- A practical, solutions-oriented mindset with good judgment and attention to detail.
- Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
- High levels of discretion and confidentiality when handling sensitive personal and business matters.
- Excellent communication and interpersonal skills, comfortable working with a wide range of stakeholders.
Assistant to PA (Permanent) in Liverpool employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to PA (Permanent) in Liverpool
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Assistant to PA role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Be proactive in your search! Don’t just wait for job postings to pop up. Research family offices and reach out directly to express your interest. A personal touch can make all the difference!
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios specific to the role. Think about how you’d handle complex travel arrangements or manage calendars, and be ready to share your strategies.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you stand out, and applying directly shows your enthusiasm for the role. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Assistant to PA (Permanent) in Liverpool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any experience in fast-paced environments, as these are key for us.
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this dynamic role. Don’t forget to mention your tech-savviness and proactive approach!
Showcase Relevant Experience: When detailing your past roles, focus on experiences that demonstrate your ability to manage complex tasks and maintain discretion. We love seeing how you've handled similar responsibilities before!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Assistant to PA role. Familiarise yourself with managing complex travel arrangements and scheduling for family members. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or shifting priorities. Highlight how you’ve kept things organised in a fast-paced environment, as this is crucial for the role. Being able to articulate your organisational strategies will impress the interviewers.
✨Demonstrate Discretion and Professionalism
Since this role involves handling sensitive personal and business matters, be ready to discuss how you maintain confidentiality. Share specific instances where you’ve had to exercise discretion, as this will reassure them that you can be trusted in a high-trust environment.
✨Be Proactive and Solutions-Oriented
During the interview, express your proactive mindset by discussing how you approach challenges. Provide examples of how you've taken initiative in previous roles, especially in dynamic settings. This will show that you’re not just reactive but also someone who anticipates needs and finds solutions.