At a Glance
- Tasks: Support high-profile principals with personal and professional tasks in a dynamic family office.
- Company: International family office founded by prominent tech entrepreneurs, based in London.
- Benefits: Gain unique experience, develop skills, and work in a fast-paced, high-trust environment.
- Other info: Opportunity to manage exclusive events and travel arrangements for a high-net-worth family.
- Why this job: Be part of an exciting team where no two days are the same and growth is encouraged.
- Qualifications: 2-6 years as a Personal or Executive Assistant, strong organisational and communication skills.
The predicted salary is between 40000 - 50000 € per year.
A large, international single family office established by two prominent tech founders, based in London, is looking for a Personal Assistant to support the principals and their families. This is a varied, hands-on role offering exposure to both personal and professional matters within a fast-moving family office. The ideal candidate is organised, tech-confident, highly discreet, and enjoys working in a dynamic setting where no two days are the same. This position suits someone who is proactive, detail-oriented, and eager to grow within a high-performance, high-trust environment.
Key Responsibilities:
- Managing complex travel arrangements: organising family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
- Managing calendars, appointments, and scheduling for family members, ensuring priorities are well organised and conflicts are anticipated.
- Assisting with the planning and coordination of private events, dinners, and social engagements.
- Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
- Providing day-to-day support related to household staff, including scheduling and assisting with administrative tasks.
- Liaising with suppliers, contractors, and household service providers, helping to coordinate maintenance and track follow-ups.
- Working closely with the Operations team on ad hoc projects and administrative support as required.
Requirements:
- 2-6 years of experience as a Personal Assistant or Executive Assistant, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Strong organisational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Proactive and adaptable, with a hands-on, "no task too small" mindset and the flexibility to work extended hours as required in a UHNW setting.
- A practical, solutions-oriented mindset with good judgment and attention to detail.
- Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
- High levels of discretion and confidentiality when handling sensitive personal and business matters.
- Excellent communication and interpersonal skills, comfortable working with a wide range of stakeholders.
Locations
Assistant Private PA in Kent, Maidstone employer: Rix Capital
As a leading international single family office in London, we pride ourselves on fostering a dynamic and high-performance work culture that values discretion, adaptability, and proactive engagement. Our employees benefit from unique opportunities for personal and professional growth, working closely with influential tech founders in a fast-paced environment where no two days are the same. Join us to be part of a supportive team that encourages innovation and offers exposure to both personal and professional matters, making every day rewarding and meaningful.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Private PA in Kent, Maidstone
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Be proactive in your job search. Don’t just wait for roles to be advertised; approach companies directly, especially those you admire. A well-crafted email expressing your interest can go a long way!
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in a dynamic environment like a family office.
✨Tip Number 4
Apply through our website! We make it easy for you to find roles that suit your skills and aspirations. Plus, it shows you're genuinely interested in being part of our team.
We think you need these skills to ace Assistant Private PA in Kent, Maidstone
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational prowess. We want to see how you manage complex tasks and shifting priorities, so share specific examples that demonstrate your ability to juggle multiple responsibilities effectively.
Be Proactive in Your Approach:We love candidates who take initiative! When writing your application, mention times when you've gone above and beyond in your previous roles. This shows us you're not just reactive but also proactive, which is key in a dynamic environment like ours.
Keep It Professional Yet Personal:While we appreciate professionalism, don’t shy away from letting your personality shine through. A personal touch can make your application stand out, especially in a role that involves working closely with families. Just remember to keep it appropriate!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Rix Capital
✨Show Off Your Organisational Skills
Make sure to highlight your organisational abilities during the interview. Prepare examples of how you've managed complex schedules or travel arrangements in the past. This role requires juggling multiple tasks, so demonstrating your knack for keeping everything in order will impress the interviewers.
✨Be Tech-Savvy
Since this position is in a fast-paced family office, being tech-confident is key. Familiarise yourself with common tools and software used for scheduling and communication. If you have experience with specific apps or platforms that streamline tasks, mention them to show you're ready to hit the ground running.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it's crucial to convey your ability to handle sensitive information with discretion. Share examples from your previous roles where you maintained confidentiality and professionalism, especially when dealing with high-profile individuals or situations.
✨Embrace the Dynamic Environment
This job is all about adaptability and a proactive mindset. During the interview, express your enthusiasm for working in a dynamic setting where no two days are the same. Share stories that showcase your flexibility and willingness to take on various tasks, no matter how small, to support the team.
