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- Tasks: Support the executive team with scheduling, travel arrangements, and office management.
- Company: A dynamic family office founded by leading tech entrepreneurs.
- Benefits: Competitive salary, vibrant work environment, and opportunities for professional growth.
- Why this job: Be the organisational backbone of a fast-paced team and make a real impact.
- Qualifications: 2-5 years as an Executive Assistant with strong organisational skills.
- Other info: Join a collaborative team in a prestigious London location.
The predicted salary is between 40000 - 50000 £ per year.
A family office established by two prominent tech founders is seeking an Executive Assistant to support the executive team. Based in our London office, this role provides administrative assistance to the family office team across investments, legal, operations, and finance, while also coordinating the day-to-day management of the office. The successful candidate will act as a key organisational anchor for the team, ensuring seamless operations, excellent communication flow, and high standards across the family office.
Key Responsibilities:
- Provide high-quality executive support to the family office team, including scheduling and meeting coordination (internally and with external guests).
- Act as a key point of contact between senior team members, internal teams, and external stakeholders.
- Arrange domestic and international travel, including itineraries, logistics, and visa applications where required.
- Process expenses and maintain accurate records.
- Maintain well-organised systems for documentation, contacts, and information flow.
- Provide general administrative support as needed, including printing, scanning and photocopying.
- Handle sensitive and confidential information with the highest level of discretion.
- Act as the first point of contact for guests: liaise with building security and greet visitors on arrival.
- Answer, screen, and manage incoming phone calls and post.
- Oversee office supplies and day-to-day office needs.
- Organise team events and activities.
- Manage relationships with external office vendors (e.g. cleaning, laundry, facilities support).
- Review and process invoices from external service providers.
Experience & Profile:
- 2-5 years' experience in an Executive Assistant or office support role, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively.
- Confident supporting senior executives.
- Strong organisational skills with excellent attention to detail.
- High level of technical confidence, including calendar management, document handling, and collaboration tools.
- Comfortable taking ownership of day-to-day responsibilities.
- Team-oriented, flexible, and committed to high standards.
This is an office-based role in the St James's area, London.
Locations
Executive Assistant in Isle of Wight, Newport employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Isle of Wight, Newport
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the lookout for an Executive Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Understand their values and how they operate. This will help you tailor your responses and show that you’re genuinely interested in being part of their family office.
✨Tip Number 3
Practice your organisational skills! Since this role is all about keeping things running smoothly, consider creating a mock schedule or managing a small project to showcase your ability to juggle multiple tasks effectively during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Executive Assistant in Isle of Wight, Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Executive Assistant. Highlight your experience in managing multiple priorities and supporting senior executives, as these are key for us at the family office.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your organisational skills and attention to detail. Let us know why you’re excited about the opportunity to support our executive team.
Showcase Relevant Experience: When detailing your past roles, focus on experiences that align with the responsibilities listed in the job description. We want to see how you've successfully managed travel arrangements, handled confidential information, and maintained documentation systems.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Rix Capital
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like scheduling, travel arrangements, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are a must. Prepare examples from your past experience where you've successfully managed multiple priorities or streamlined processes. Be ready to discuss how you maintain well-organised systems for documentation and information flow, as this will highlight your suitability for the role.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your ability to manage confidentiality. Share specific instances where you've dealt with confidential matters in previous roles. This will reassure the interviewers that you can be trusted with their sensitive information and maintain high standards of professionalism.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the family office and its culture. Ask about the team dynamics, how they measure success for the Executive Assistant role, or what challenges they currently face. This shows your enthusiasm and helps you gauge if the company is the right fit for you.