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- Tasks: Support the executive team with scheduling, travel arrangements, and office management.
- Company: Dynamic family office founded by leading tech entrepreneurs.
- Benefits: Competitive salary, vibrant work environment, and opportunities for professional growth.
- Why this job: Be the organisational backbone of a fast-paced team and make a real impact.
- Qualifications: 2-5 years in an Executive Assistant role with strong organisational skills.
- Other info: Office-based role in the heart of London with a focus on teamwork.
The predicted salary is between 40000 - 50000 £ per year.
A family office established by two prominent tech founders is seeking an Executive Assistant to support the executive team. Based in our London office, this role provides administrative assistance to the family office team across investments, legal, operations, and finance, while also coordinating the day-to-day management of the office. The successful candidate will act as a key organisational anchor for the team, ensuring seamless operations, excellent communication flow, and high standards across the family office.
Key Responsibilities:
- Provide high-quality executive support to the family office team, including scheduling and meeting coordination (internally and with external guests).
- Act as a key point of contact between senior team members, internal teams, and external stakeholders.
- Arrange domestic and international travel, including itineraries, logistics, and visa applications where required.
- Process expenses and maintain accurate records.
- Maintain well-organised systems for documentation, contacts, and information flow.
- Provide general administrative support as needed, including printing, scanning and photocopying.
- Handle sensitive and confidential information with the highest level of discretion.
- Act as the first point of contact for guests: liaise with building security and greet visitors on arrival.
- Answer, screen, and manage incoming phone calls and post.
- Oversee office supplies and day-to-day office needs.
- Organise team events and activities.
- Manage relationships with external office vendors (e.g. cleaning, laundry, facilities support).
- Review and process invoices from external service providers.
Experience & Profile:
- ~2-5 years’ experience in an Executive Assistant or office support role, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- ~ Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively.
- ~ Confident supporting senior executives.
- ~ Strong organisational skills with excellent attention to detail.
- ~ High level of technical confidence, including calendar management, document handling, and collaboration tools.
- ~ Comfortable taking ownership of day-to-day responsibilities.
- ~ Team-oriented, flexible, and committed to high standards.
This is an office-based role in the St James’s area, London.
Locations
Assistant / Executive Assistant to CEO in Isle of Wight, Newport employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant / Executive Assistant to CEO in Isle of Wight, Newport
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Show genuine interest in their work and be ready to discuss how your skills can support their vision. We want to see that you’re not just another candidate, but someone who truly gets what we’re about.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the glue holding everything together. Make sure you can articulate your thoughts clearly and confidently, whether it’s in person or over the phone.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and supporting our mission.
We think you need these skills to ace Assistant / Executive Assistant to CEO in Isle of Wight, Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous roles as an Executive Assistant or in similar fast-paced environments, focusing on your organisational skills and ability to manage multiple priorities.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've supported senior executives and managed office operations, showing us your attention to detail and commitment to high standards.
Showcase Your Tech Savvy: Since we value technical confidence, mention any tools or software you’re familiar with that can help streamline office processes. Whether it’s calendar management or collaboration tools, let us know how you can contribute to seamless operations.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a family office. Familiarise yourself with the key tasks mentioned in the job description, like scheduling, travel arrangements, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how it has positively impacted your work, especially in fast-paced environments.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle sensitive information. Think about scenarios where you had to maintain discretion or manage conflicting priorities. Practising these responses will help you feel more confident and articulate during the interview.
✨Demonstrate Your Tech Savviness
Since the role requires a high level of technical confidence, be prepared to discuss the tools and software you’ve used in previous positions. Whether it's calendar management tools or document handling systems, showing that you're comfortable with technology will give you an edge. If possible, mention any experience with collaboration tools that could benefit the team.