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- Tasks: Support the executive team with scheduling, travel arrangements, and office management.
- Company: A prestigious family office founded by leading tech entrepreneurs.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Why this job: Be the organisational backbone of a high-impact team in a fast-paced setting.
- Qualifications: 2-5 years as an Executive Assistant with strong organisational and communication skills.
- Other info: Join a vibrant team in London and make a real difference!
The predicted salary is between 40000 - 50000 £ per year.
A family office established by two prominent tech founders is seeking an Executive Assistant to support the executive team. Based in our London office, this role provides administrative assistance to the family office team across investments, legal, operations, and finance, while also coordinating the day-to-day management of the office. The successful candidate will act as a key organisational anchor for the team, ensuring seamless operations, excellent communication flow, and high standards across the family office.
Key Responsibilities:
- Provide high-quality executive support to the family office team, including scheduling and meeting coordination (internally and with external guests).
- Act as a key point of contact between senior team members, internal teams, and external stakeholders.
- Arrange domestic and international travel, including itineraries, logistics, and visa applications where required.
- Process expenses and maintain accurate records.
- Maintain well-organised systems for documentation, contacts, and information flow.
- Provide general administrative support as needed, including printing, scanning and photocopying.
- Handle sensitive and confidential information with the highest level of discretion.
- Act as the first point of contact for guests: liaise with building security and greet visitors on arrival.
- Answer, screen, and manage incoming phone calls and post.
- Oversee office supplies and day-to-day office needs.
- Organise team events and activities.
- Manage relationships with external office vendors (e.g. cleaning, laundry, facilities support).
- Review and process invoices from external service providers.
Experience & Profile:
- 2-5 years' experience in an Executive Assistant or office support role, ideally within a family office, professional services, financial services, or similarly fast-paced environment.
- Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively.
- Confident supporting senior executives.
- Strong organisational skills with excellent attention to detail.
- High level of technical confidence, including calendar management, document handling, and collaboration tools.
- Comfortable taking ownership of day-to-day responsibilities.
- Team-oriented, flexible, and committed to high standards.
This is an office-based role in the St James's area, London.
Locations
Executive Assistant in Guildford, Surrey employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Guildford, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Understand their values and how they operate. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the go-to person for internal and external communication. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant in Guildford, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Executive Assistant. Highlight your experience in managing multiple priorities and supporting senior executives, as these are key for us at the family office.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your organisational skills and attention to detail. Let us know why you’re excited about this role and how you can contribute to our team.
Showcase Relevant Experience: When detailing your work history, focus on roles where you’ve provided high-quality support, managed travel logistics, or handled sensitive information. We want to see how your past experiences align with our needs.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Rix Capital
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like scheduling, travel arrangements, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how you maintain well-organised systems, as these are crucial for the role.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's essential to convey your ability to maintain confidentiality. Share experiences where you've had to manage confidential matters or navigate tricky situations with discretion. This will reassure the interviewers that you can be trusted with their sensitive information.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the family office and its culture. Ask about the team dynamics, how they measure success for the Executive Assistant role, or what challenges they currently face. This shows your enthusiasm and helps you assess if the company is the right fit for you.